Accounts Payable Associate

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Title:
Accounts Payable Associate

Location:
Baltimore, MD 21227

Reports to: Controller

FLSA Status: Non-Exempt

Company Overview

The Poole and Kent Corporation is a subsidiary of publicly traded EMCOR Group Inc. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Summary

The Accounts Payable Associate be responsible for processing invoices and maintaining accounting records. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately.

#pkcorp

Include the following. Other duties may be assigned.

• Compute, classify, record and verify numerical data for use in maintaining accounting records
• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Enter invoices into accounting software and generate payment list for approval.
• Track tax exempt certificates
• Organize and maintain A/P records.
• Help Controller with A/P accrual at month’s end.
• Close A/P cycle timely to help with monthly accounting closing.
• Assist with audits, both internal and external, by handling all accounts payable related requests.
• Obtain vendor statements and reconcile open payables with their open receivable statement.
• Support CFO and Controller in the finance and accounting activities of the Company and elevate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education and/or Experience

• A bachelor's degree in Accounting, Business Administration, or Construction Management.
• One to three years of related professional cost accounting experience is required, preferably in the construction industry.
• General accounting fundamentals and concepts required.
• Strong understanding of related accounting practices and procedures.
• Advanced working knowledge of accounting systems software.
• 2- 5 years working in an administrative job, supporting management.
• Working knowledge of federal, state, and city regulations and guidelines.

Computer Skills

• Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
• Must have experience with accounting software.
• Accounts payable experience a strong plus, payroll experience a plus as well.
• Ability to communicate effectively with various departments and outside vendors.

Required Attributes

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have strong attention to…