Staff Assistant

** THE JOHN GORE ORGANIZATION
** is the leading presenter, distributor, and marketer of Broadway theatre worldwide.  Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, , The Broadway Channel,  and Group Sales Box Office.  Its productions span Broadway, Off Broadway, London’s West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.

We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.$16.00/hour

FLSA Status:
Non-Exempt
** Summary
* * The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team at the Center as a part-time Staff Assistant.
** Essential Duties and Responsibilities
** Staff Assistants will work very closely with the senior management at the Center to assist in various capacities including booking administration, basic accounting, and venue operations.

Duties include:

* Answer all incoming telephone calls and maintain the automated attendant system;
* Provide direct administrative support to the President and Vice President;
* Support the sponsorship department by administrating the location for all sponsorship signage and programs;
* Work closely with the Marketing Department to provide operational support for various initiatives;
* Prepare paperwork for new hires, terminated employees, and other employment changes;
* Maintain union personnel files;
* Keep the office organized, stocked, and tidy;
* Assist in various accounting duties;
* Assist with the ticket donation program;
* Organize, scan, and file all financial settlements;
* Perform financial data entry for each engagement and event at the venue;
* Complete expense reports for the President and Vice President;
* Perform other duties as assigned by the President and Vice President.
** Competencies
* * To perform the job successfully, an individual should demonstrate the following competencies:
* Cooperation  + Establishes and maintains effective relationships  + Active listener  + Offers assistance and support to co-workers  + Works cooperatively in group situations
* Adaptability  + Able to work around unexpected changes of circumstance or workload  + Modifies a planned course of action based on new circumstances  + Changes communication style to achieve the best results
* Functional Competencies (these are specific to the job family and may be technical in nature)  + Looks for ways to improve and promote quality  + Demonstrates accuracy and thoroughness
* Team Orientation  + Fosters team cooperation  + Understands team roles and responsibilities  + Supports group problem solving
** Qualifications
* * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
** Education and/or Experience
*** A 4-year undergraduate degree in arts or business is preferred, but not required.
** Language Skills
*** Ability to read, analyze, and interpret common articles, contracts, and financial reports.
* Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
* Ability to effectively present information to top management, public groups, and/or boards of directors.
** Mathematical Skills
*** This position requires basic knowledge of budgeting and data entry. A solid understanding of basic accounting and spreadsheets is required.
** Reasoning Ability
*** Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
* Ability to deal with problems involving several concrete variables in standardized situations.
** Computer Skills
** To perform this job successfully, an individual should have knowledge of Microsoft Office. Proficiency in Microsoft Excel is preferred.
**…