Proposal Coordinator

Description

Spatial Front, Inc. (SFI) is an Inc. 5000 company for eight consecutive years and was recognized as a Top Workplace in 2025
. We are a fast‑growing federal IT and geospatial solutions firm with a strong culture of collaboration, innovation, and winning. We invest in our people, providing hands‑on training and mentorship to help them grow and succeed. Spatial Front, Inc. is seeking two highly motivated Proposal Coordinators to join our Business Development and Proposal team in Bethesda, MD. This is an on‑site role, five days per week.

The position is ideal for an early‑career professional or recent graduate who is highly organized, detail‑oriented, willing to work hard, and has a strong desire to win. No prior proposal experience is required; we provide comprehensive on‑the‑job training. The Proposal Coordinator will support the full life cycle of federal proposal development and work closely with capture managers, technical writers, subject matter experts, and leadership to produce compliant, compelling, and high‑quality proposal submissions.

Full‑time

• Coordinate and manage the end‑to‑end proposal development process for federal opportunities, including RFPs, RFIs, and SOWs.
• Develop and maintain proposal schedules, compliance matrices, outlines, and status reports.
• Facilitate color team reviews, including Pink, Red, and Gold reviews, track action items, and drive deadlines to completion.
• Collaborate with capture managers, technical writers, SMEs, and technical teams to ensure timely and high‑quality submissions.
• Maintain version control and manage proposal documentation and repositories using tools such as SharePoint, Smartsheet, or equivalent systems.

• Create visually appealing, professionally formatted PowerPoint presentations for oral proposals and marketing materials.
• Assist with desktop publishing, formatting, and layout in Microsoft Word and PowerPoint to ensure branding, readability, and compliance.

• Ensure all proposal documents fully comply with RFP instructions, evaluation criteria, and submission requirements.
• Review proposal sections for completeness, consistency, grammar, formatting, and adherence to win themes and compliance matrices.

• Maintain and enhance the proposal knowledge base, including boilerplate content, resumes, past performance summaries, and standard graphics.
• Recommend and help implement process improvements, templates, and reusable assets to increase efficiency and quality.

• Schedule meetings, manage calendars, and provide administrative support to Business Development and Proposal team leadership.
• Perform other duties as assigned.

• U.S. Work Authorization:
  Authorized to work in the United States without sponsorship.
• Education:
  
  Bachelor’s degree required.
• Experience:
  • 0 to 2 years of experience in proposal coordination, technical writing, or a related role is preferred but not required.
  • No prior proposal experience is necessary; we are willing to train motivated candidates.
• Skills:
  • Proficiency in Microsoft Office Suite, especially Word and PowerPoint, with the ability to produce polished, professional documents and presentations.
  • Exceptional attention to detail, grammar, formatting, and layout.
  • Strong organizational and time‑management skills.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple deadlines and stakeholders in a fast‑paced, deadline‑driven environment.
  • Willingness to work hard, learn quickly, and contribute to a winning team.

• Familiarity with the federal acquisition process and government‑wide contracts such as GSA Schedules, BPAs, and IDIQs.
• Interest in pursuing certification.

• Clearance:
  Must be authorized to work in the U.S.; SFI does not offer work‑authorization sponsorship. Background checks may include Criminal History, Education Verification, Employment Verification, Certifications, and Credit History.
• Salary: $40,000 – $60,000 annually.
• Work Environment: 5 days a week, on‑site presence required to support business needs.
• Benefits: SFI offers a comprehensive benefits package. You can learn more at SFI Careers.
• Other:
  • This is a full‑time W2 position.
  • Please no agencies, third parties, or Corp‑to‑Corp submissions.
  • Spatial Front Inc. is an Equal‑opportunity Employer; all qualified applicants will receive consideration for employment.
  • Spatial Front Inc. participates in E‑Verify.

• Entry Level

• Other
• Software Development