Executive Assistant

6 days ago Be among the first 25 applicants

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$23.00/hr - $25.00/hr

Direct message the job poster from Ultimate Staffing

Ultimate Staffing's client is seeking a highly professional and articulate Executive Assistant to provide direct support to the CEO and other executives. This individual will serve as the front-line representative for all guests and should deliver first class customer service to all internal and external parties.

• Executive Calendar Management: Proactively manage complex calendars, schedule high-level meetings, and anticipate conflicts to keep the CEO and leadership team operating seamlessly.
• Meeting & Event Coordination: Prepare detailed agendas, organize materials, and ensure all logistics are handled for internal and external meetings, including donor visits and board sessions.
• Technology & A/V Support: Serve as the go-to resource for hosting virtual meetings via Zoom, setting up conference rooms with audio/visual equipment, and troubleshooting tech issues to ensure flawless execution.
• Hospitality & Guest
  
  Experience:
  
  Deliver a white‑glove experience for visitors and donors by creating a welcoming environment, arranging refreshments, and maintaining a polished front‑office presence.
• Travel & Logistics Management: Coordinate complex travel arrangements, including flights, accommodations, and itineraries, while ensuring cost‑effectiveness and attention to detail.
• Expense & Budget Tracking: Process expense reports accurately and on time, maintaining confidentiality and compliance with organizational policies.
• Cross‑Team
  
  Collaboration:
  
  Partner daily with the remote Executive Assistant to align priorities, share updates, and ensure smooth communication across leadership.
• Confidential Administrative Support: Handle sensitive information with discretion and professionalism while supporting strategic initiatives and executive priorities.

• Exceptional communication and interpersonal skills.
• Professional demeanor with strong attention to detail.
• Proficiency in IT tools (Zoom, A/V setup, Microsoft Office Suite).
• Ability to manage multiple priorities in a fast‑paced environment.
• Previous experience supporting C‑level executives.

Associate

Part-time

Administrative

Administrative and Support Services

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