Administrative Program Manager ; Assistant Director of Administration

Introduction

The Maryland Department of Labor, Financial Regulation, is accepting applications from qualified candidates for the position of Administrative Program Manager I. Administrative Program Manager I is a managerial level of work in the Management Service of the State Personnel Management System. Resumes may be submitted as supplemental information; however, all sections of the application must be completed in full. Incomplete applications will not be considered.

This is a Management Service position and serves at the pleasure of the appointing authority.

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100 S. Charles Street, Baltimore, MD 21201

The position of Assistant Director of Administration works in conjunction with the Director of Administration to oversee and direct all administrative functions of the Division of Financial Regulation. The Assistant Director of Administration serves as the liaison between the Division and the Department of Labor’s Office of Administration (OOA), with a specific focus on Human Resources, the Office of General Services (OGS), and the Department of Information Technology (DoIT).

The Assistant Director of Administration oversees the onboarding and ongoing training of OFR staff on office related policies and procedures. The position supervises the Administrative Officer II and Secretary III positions. The Assistant Director of Administration assists with the day-to-day functions of the Division, including: various special projects; organizing and assisting with the Division’s PEP process and HR processes including submission of forms;

organizing and assisting with the Division’s All-staff and other meetings.; check processing through remote deposit check scanning; procurement activities, including ordering capital inventory (furniture and equipment) and maintaining accurate inventory records; ordering office supplies and ensuring adequate supplies are on hand for the efficient operation of the office; overseeing the daily clerical functions of the Administration Unit; approving invoices for payment and forwarding them to Accounts Payable for payment, including working with Fiscal Officer on information about Budget Appropriation, expenditure activity and funding availability;

providing employee access to various systems, including FMIS, AS400, Virtru, and remote access (paloalto Global Protect and calfs-ad script); ; proposes or revises and implements internal policies and procedures and checklists; and paying certain expenses including hotel invoices using assigned Corporate Purchasing Card and in accordance with the policies and procedures pertaining to the State’s Corporate Purchasing Cards, including preparing monthly credit card reconciliations.

An Administrative Program Officer I is an Administration Unit position that may, in management’s discretion, work remotely in accordance with the Agency’s telework policies.

Duties of this position include but are not limited to:
Serves as the Division’s HR liaison.

Duties include:

attending personnel meetings at the Office of Administration and disseminating information to Division staff; preparing personnel forms/documents, including PIN reclassifications, hiring freeze exceptions, competitive and non-competitive promotions, hiring, termination, and on- and off-boarding of employees, administration of the semi-annual PEP process, etc., assisting with the preparation of MS-22s, including maintaining a document repository; assisting the Division staff with personnel issues such as benefits and state-wide and Division policies and procedures;

and advising managers and supervisors on HR-related processes, including observing meetings between managers/supervisors and employees. Oversees and provides onboarding and ongoing training to office staff on office policies and procedures. Serves as DoIT and OGS liaison. Oversees and assists with inventory control of the Division’s capital inventory (furniture and equipment), including maintaining accurate inventory tracking forms, preparing and processing excess property disposal forms, and maintenance of adequate office supplies for Division staff.

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