Administrative Coordinator, Real Estate; Johns Hopkins Facilites and Real Estate

Overview

The Administrative Coordinator, Real Estate provides administrative support and general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies.
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events/functions.
• Assist with basic financial tasks, e.g., expense reports, invoices, reimbursements.

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

• Calendar Management - Intermediate
• Electronic Office Tools - Intermediate
• Event Coordination - Intermediate
• Financial Administration - Intermediate
• Meeting Coordination:
  Intermediate
• Office Procedures - Intermediate
• Oral and Written Communications - Intermediate
• Organizational Skills - Intermediate
• Report Writing - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Job Details:
Classified

Title:

Administrative Coordinator;
Job Posting Title (Working Title):
Administrative Coordinator, Real Estate (Johns Hopkins Facilitites and Real Estate);
Role/Level/Range: ATO 37.5/02/OE;
Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.);
Employee group:
Full Time;

Schedule:

Monday - Friday; FLSA Status:
Non-Exempt;

Location:

Hybrid/JH at Keswick;
Department name:
Real Estate;
Personnel area:
University Administration.

The following sections are included for compliance and transparency:
Total Rewards, Education and Experience Equivalency, Applicants Completing Studies, Background Checks, Diversity and Inclusion, Equal Opportunity Employer, EEO is the Law, Accommodation Information, Vaccine Requirements. For full details, see the original posting notes and links provided by Johns Hopkins University.