Project Manager & Team Coordinator, Communications

Project Manager & Team Coordinator, Communications

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Base pay range: $/yr - $/yr

The Project Manager & Team Coordinator plays a key role in keeping the Communications team organized, efficient, and effective. This position supports both day‑to‑day operations and long‑term priorities—including managing projects and processes, coordinating schedules, writing and editing materials, and helping to plan and execute events. The ideal candidate is proactive, detail‑oriented, and thrives in a collaborative, fast‑paced environment.

• Manages and tracks communication‑related projects, events, and tasks; coordinates and maintains calendars for Communications team members, including the editorial calendar and project management dashboards; monitors deadlines, follows up on delegated tasks, and provides appropriate reminders.
• Conducts research, supports grantee communications and requests, updates the editorial calendar and the website as needed, and manages and organizes assets such as photos and videos.
• Supports internal communications efforts; works with Communications colleagues and the broader staff to plan meetings and ensure effective information exchange across the organization. With the Chief Communications Officer, schedules meetings and ensures meeting agendas and materials are prepared and distributed promptly.
• Oversees production timelines for videos, photography, or digital storytelling projects.
• Manages media lists and press tracking, supporting PR outreach and monitoring coverage as needed.
• Supports social media planning, ensuring alignment with broader campaigns and messaging priorities.
• Supports events management, including logistics (e.g., meeting room bookings, AV‑IT support, catering, etc.) and agenda planning; interacts directly with attendees and may coordinate off‑site meetings, conferences, larger convenings, and other events and travel arrangements as applicable.
• Assists in preparing for meetings and engagements; ensures that Communications team members are fully briefed and prepared for internal and external sessions; may attend meetings to document, as appropriate, critical commitments and follow through required; ensures prompt follow‑up on all activities.
• Maintains strong relationships with colleagues across the organization to facilitate effective communications and timely responses in any situation, notably with the Executive Office and Programs Team.
• Plans, organizes, and implements team projects, tracking progress and updates in Asana; ensures collaboration and coordination with colleagues across the organization.
• Reviews and processes payments for credit card transactions, expense reports, and invoices as needed.
• Performs other duties as assigned.

A bachelor’s degree in communications, journalism, or a related field—or equivalent work experience—is required. Three or more years of demonstrated experience managing projects and supporting the work of a team is also required. Project management and Asana certifications are a plus.

• Detail‑oriented and skillful project manager who takes projects from ideation to execution.
• Motivated self‑starter who thrives in a fast‑paced environment with multiple deadlines.
• Strong team‑oriented mindset willing to collaborate and be flexible to get the job done.
• Demonstrates initiative, strong critical thinking skills; operates with good judgment and discretion.
• Superb organization and follow‑through skills.
• Excellent writing, editing, proofing, and grammar skills.
• Able to work well independently and proactively; demonstrates good judgment.
• Excellent interpersonal skills requiring the courtesy, tact, and diplomacy necessary to effectively communicate with a variety of stakeholders.
• Proficient in IT programs and tools such as Microsoft Office suite, especially Word, Excel, and PowerPoint, as well as SharePoint, Teams, Zoom and other collaboration platforms.
• Familiarity with project management and planning tools.
• Ability to work with staff across levels and build relationships with a diverse set of stakeholders.
• Committed to building and strengthening a culture of inclusion within and across teams.

• Prolonged periods of sitting at a desk and working on a computer.
• Some travel may be required.
• May require extended hours for urgent issues or to meet established deadlines.
• This position is based in Washington, D.C.

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