Office Manager

The Office Manager role supports Corporate Operations and ensures the smooth, day-to-day functioning of a busy office. This non-exempt, temp-to-hire position suits a highly organized, proactive, and solutions-oriented professional who can manage multiple priorities, coordinate vendors, and drive projects to completion while maintaining a welcoming and efficient workplace.

The Office Manager role supports Corporate Operations and ensures the smooth, day-to-day functioning of a busy office. This non-exempt, temp-to-hire position suits a highly organized, proactive, and solutions-oriented professional who can manage multiple priorities, coordinate vendors, and drive projects to completion while maintaining a welcoming and efficient workplace.

• Serve as the primary point of contact for all office-related inquiries, providing timely support to employees and managers regarding workplace operations, policies, and logistics.
• Oversee daily office operations to maintain a functional, organized, and welcoming environment for all staff and visitors.
• Coordinate with external vendors and service providers for facilities, supplies, maintenance, and office services, ensuring high-quality and reliable support.
• Manage new hire office onboarding logistics, including workspace setup, equipment coordination, supplies, access requests, and overall readiness prior to start dates.
• Support managers by addressing office-related questions and assisting with ad hoc operational needs and requests.
• Assist with planning and coordination of office meetings, team events, lunches, and snacks, ensuring timely and accurate execution of all details.
• Partner with the HR and Accounting teams to process invoices in Yardi, including GL coding, invoice entry, and submission for approval, with training provided as needed.
• Maintain organized office documentation, invoices, and operational records to support accurate tracking and reporting.
• Assist Accounting and Finance teams with administrative support and special projects as needed to help meet departmental goals.
• Lead and coordinate office renovation and facilities-related projects, collaborating with executives, contractors, and vendors to ensure timelines, budgets, and expectations are met.
• Track project milestones, proactively identify potential issues, and provide recommendations and solutions to keep initiatives moving forward.
• Manage competing priorities and high expectations while maintaining exceptional attention to detail and follow-through on all tasks.
• Support Corporate Operations initiatives and contribute to process improvements that enhance workplace efficiency and organization.
• Identify opportunities to improve office processes, organization, and the overall employee experience, and implement changes where appropriate.

• Proven experience in an office coordination, administrative, or operations support role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and customer-service skills, with an approachable and solutions-oriented mindset.
• Experience coordinating vendors and managing office logistics.
• Familiarity with accounting or invoicing systems, with Yardi experience preferred.
• Detail-oriented approach with strong follow-through and accuracy, especially related to invoicing and data entry.
• Proficiency in Microsoft Office or similar productivity tools.
• Ability to work effectively with a wide range of personalities and stakeholders.
• Capability to manage office projects, provide informed recommendations, and take ownership of office operations.

• Experience providing administrative support to HR, Accounting, and Finance teams.
• Background in project management or coordinating facilities-related projects.
• Comfort wearing multiple hats in a dynamic office environment.
• Demonstrated ability to identify and implement process improvements.
• Strong problem-solving skills with a proactive, solutions-driven approach.

This role is 100% onsite and requires a consistent presence in the office. The Office Manager works closely with Corporate Operations, HR, Accounting, Finance, executives, vendors, and contractors in a fast-paced, collaborative environment. The position involves managing office projects, renovations, and daily operations while interacting with many different personalities. The work setting expects someone who can wear multiple hats, take…