Maintenance & Construction Administrative Assistant; Part-Time

General

Summary:

The Maintenance & Construction Administrative Assistant will support the Maintenance and Capital Projects teams, as well asthe COO, with regular administrative functions. This can include, but is not limited to, scheduling, billing support, note-taking, inventory, and more. Thehybrid role is limited to sixteen hours per week, unless otherwise agreed upon.

Additionally, the Maintenance & Construction Administrative Assistant will support the Zoo’s mission to save wildlife and protect wild places and contribute to its environmental, social, governance sustainability,conservation, education, and DEAI (Diversity, Equity, Accessibility, and Inclusion) goals.

• Responsible for scheduling
• Responsible for processing invoices and creditcard statements
• Responsible for taking notes in meetings and providing meeting summaries to the team following each meeting.
• Responsible for the organization of and management of files within the Zoo’s Google Drive
• Support the Maintenance team in establishing and maintaining PM systems & inventories
• Support the Capital Projects team in digitizing drawings and paper files
• Responsible for small project management, as directed

• High school diploma or equivalent.

• Three to five years of administrative experience in maintenance or related field;
• Experience creating and managing spreadsheets
• Knowledge and experience with Google Workspace
• Valid driver’s license preferred.

• Strong verbal and written communication skills;
• Ability to work with a wide variety of individuals from ethnic, cultural and economic backgrounds;
• Extremely well organized; and,
• Self-directed, collaborative and detail-oriented.

• Must be able to operate a variety of machines and equipment including computer, copier/printer, telephone, radio, golf cart, and vehicles, etc.

• Must be able to exert up to 25 pounds of force occasionally, 35 pounds frequently and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Physical demands are in excess ofthose for sedentary work; must be able to remain on feet for periods of time,stoop, kneel, crouch, crawl, push, pull, climb, balance;
• Must be able to travel large areas of the Zoo asneeded;
• Must be able to work in an outdoor weather environment in all seasons and weather, including heat/humidity, coldtemperatures, and/or wet conditions;
• Exposure to potential environmental hazards suchas poison oak/ivy, uneven terrain, insect bites/stings, and Hepatitis Bdepending on the position.
• Ability to work a flexible schedule to include weekends, holidays, and special events; and,
• Exposure to zoonotic diseases and risk of animal attack.

The statements above are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified. Therefore, management reserves the right to revise the job orto require that other or different tasks be performed when circumstances change.