Administrative Specialist ; Southern District Court

As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.

All applicants must be able to communicate effectively with clients and visitors and possess the ability to complete tasks in a fast-paced work environment. Applicants must be able to work in various positions, and travel to various courtrooms and office environments in the jurisdiction MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire;

to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation.

If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor,  tawandal.jackson

The Office of the Public Defender is seeking an individual to fill a full-time Administrative Specialist I position located in Baltimore City Southern District Court. The applicant must be detail- oriented with excellent communications skills, and exceptional organizational, critical thinking, and problem-solving skills. The applicant must be proficient in computer-based data collection including filing in Maryland’s electronic court system (MDEC), and organizing and updating the confidential Public Defender electronic filing system on individual clients.

The applicant must also be proficient in Microsoft Word, Excel, Google Suites.

STD
0010

700

E. Patapsco Avenue, Baltimore, MD 21225

An Administrative Specialist I Serves as a MDEC Docket Coordinator, to ensure all clients are represented, assists with obtaining information to assist intake to make eligibility determinations, prepares daily docket and assists attorneys.

• Manage database at the administrative facing level, organizing and gathering data, use of case management and court filing system (MDEC).
• Obtains phone numbers, email and contact information from appropriate court officials to include but not limited to DJS, commissioners and the clerk’s office to complete OPD intakes.
• Responsible for docket preparation and filing which entails ensuring each client’s file has all standard forms and motions two weeks prior to the assigned court date.
• Assemble, prepare and review case files to ensure all required information and documentation is included for use by attorneys by utilizing MDEC, Secure Case Search, E-defender and agency case management system to obtain court dates, case numbers, conflicts, jail locations and attorney assignments.
• Inputs client information into the agency case management system, deletes and organizes duplicate client profiles and completes a case file jacket with applicable information.
• Assist Attorneys in preparing for trial (scheduling, file management and organization, client contact).
• Arrange for transcription service such as court reporting or accuscribe.
• Assist OPD attorneys…