Administrative Specialist DCSA

Job Role:

Administrative Support Specialist – Journeyman (DCSA-OSBP&IE)

Location:

Hybrid - Onsite with Telework Options (Fort Meade, MD 20755)
Duty

Hours:

9am - 5pm (Monday - Friday)
Job Type: Full-Time (100%) / Exempt
Citizenship: U.S. Citizen Only
Clearance:
Active Secret clearance is required to be considered
Salary Range: $55K – $65K Annual
Job Posting Estimated Close Date: 11/14/2026

INTECON, LLC is seeking a organized and proactive Administrative Support Specialist to provide operational, administrative, and stakeholder coordination support to the Defense Counterintelligence and Security Agency (DCSA) Office of Small Business Programs and Industry Engagement (OSBP&IE).

This role serves as a critical coordination point supporting OSBP&IE leadership, vendor engagement activities, task management operations, and day-to-day office execution in a fast-paced federal environment. The position directly supports the Office Chief and leadership staff through calendar management, CATMS coordination, vendor communications, meeting support, and administrative operations tied to DCSA Small Business outreach and Industry Engagement efforts.

The ideal candidate thrives in a high-visibility environment requiring exceptional organizational skills, strong communication abilities, attention to detail, and the ability to coordinate multiple priorities simultaneously.

• Executive & Administrative Support:
  • Provide comprehensive administrative support to OSBP &IE leadership, including:
  • Calendar management and meeting coordination
  • Scheduling capability briefings and leadership engagements
  • Preparing meeting materials, notes, and action items
  • Coordinating travel documentation and administrative packages.
  • Support day-to-day office operations, including document preparation, filing, records management, supply coordination, and correspondence tracking.
  • Prepare and finalize meeting notes and supporting materials for recurring leadership meetings, including Chief of Staff (CoS) engagements.
• Vendor Engagement & Industry Coordination
  • Coordinate and schedule Small Business Capability Briefings with OSBPIE leadership and external vendors.
  • Conduct outreach to prospective small business vendors, respond to inquiries, and provide follow-up communications supporting vendor engagement initiatives.
  • Distribute capability statements, maintain vendor records, and update engagement tracking databases and market research spreadsheets.
  • Process post-vendor communications, including distribution of OSBPIE “Vendor Homework” materials and follow-up documentation.
  • Monitor and respond to Small Business and DD2579 Vendor Inboxes, including coordination and routing of vendor-related correspondence.
  • Coordinate DD2579 actions and provide contract-status responses in support of acquisition and small business initiatives.
• Task Management & Operational Coordination
  • Serve as a primary support resource for the Correspondence and Task Management System (CATMS), including:
  • Tasker acceptance and assignment
  • Suspense tracking and status monitoring
  • Coordination of responses with internal stakeholders
  • Maintenance of CATMS tracking tools and spreadsheets
  • Maintain visibility of current and future taskers to ensure timely completion and leadership awareness.
  • Serve as the primary point of contact for CATMS support requests and account/access coordination.
  • Monitor organizational communication channels, including Microsoft Teams collaboration spaces, to identify and coordinate actions requiring leadership visibility or response.
• Records, Documentation & Process Support
  • Maintain and update OSBPIE shared databases, vendor records, trackers, and document repositories.
  • Assist with the development, revision,…