Administrative Assistant

Posting Summary

Administrative Assistant I

Office of the President

Office of Diversity & Equal Employment Opportunity

Full Time

Staff

Non-Exempt

07

$37,543 - $49,807 / year with potential growth $62,092

State Support

The Administrative Assistant I will provide essential front desk,receptionist, and administrative support services to the Office of Human Resources (HR) and the Office of Diversity and Equal Employment Opportunity ( EEO ).

This position serves as the first point of contact for employees,students, applicants, and visitors who interact with both offices,and plays a critical role in projecting a professional, welcoming,and service-oriented environment on behalf of the University. The position dedicates approximately 80% of time to supporting the Office of Human Resources and 20% to supporting the Office of Diversity and Equal Employment Opportunity. Given the sensitivenature of the work performed within both offices, this position requires a high degree of professionalism, discretion, and the ability to maintain strict confidentiality at all times.

This is anon- exempt position subject to overtime provisions of the Fair Labor Standards Act ( FLSA ).

• Staffs the front desk and serves as the primary point of contact for all visitors, employees, students, applicants, and vendors who arrive in person to the Office of Human Resources or the Office of Diversity and Equal Employment Opportunity.
• Answers, screens, and triages all incoming telephone calls to both offices; directs calls to the appropriate staff member or department and takes accurate messages as needed.
• Greets all visitors in a professional, courteous, and welcoming manner; determines the nature of their visit and connects them with the appropriate staff member or resource in a timely fashion.
• Receives, opens, sorts, date‑stamps, and distributes incoming mail and deliveries for both offices; prepares outgoing mail and coordinates courier and delivery services as needed.
• Monitors and maintains the reception area and shared office spaces to ensure a neat, organized, and professional appearance at all times.
• Manages visitor sign‑in procedures and notifies appropriate staff of arrivals; exercises sound judgment in managing access to sensitive office areas.

• Provides general administrative and clerical support to the Office of Diversity and EEO leadership and staff, including preparation of correspondence, reports, and standard forms.
• Assists with scheduling meetings, hearings, and other engagements for EEO staff; coordinates room reservations and prepares materials as directed.
• Receives and routes inquiries related to equal employment opportunity, Title IX, ADA accommodations, and related matters to the appropriate EEO staff member; maintains strict confidentiality in all interactions.
• Assists with maintenance of EEO case files, logs, and records in compliance with applicable legal requirements and institutional policy; exercises rigorous confidentiality in the handling of all EEO‑related documentation.
• Supports the coordination of diversity and equal opportunity programs, events, and training activities as directed.
• Assists with preparation of EEO‑related reports and data compilations under the supervision of EEO staff.

• Provides general administrative and clerical support to HR leadership and staff, including preparation of correspondence, memoranda, forms, and reports.
• Assists with scheduling, coordinating, and calendaring meetings,…