Sr. Administrative Coordinator; Office of General Counsel

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Office of General Counsel, led by the Senior Vice President and General Counsel, is seeking an experienced, highly organized Sr. Administrative Coordinator to serve as a central member of the office's administrative operations.

The Senior Administrative Coordinator will provide high-touch scheduling, front-office, financial, and administrative support to the OGC Executive Team and Practice Group Leads. Serving as a primary point of contact for the office, this position is responsible for complex calendar coordination and scheduling, reception and front-office operations, meeting logistics, invoice processing and financial administration, and other activities that help ensure the office operates efficiently and professionally.

Successful performance in this role requires sound judgment, discretion, initiative, adaptability, strong interpersonal skills, and exceptional attention to detail. The ideal candidate is a self-starter who learns quickly, anticipates needs, takes ownership of responsibilities, and is comfortable balancing routine administrative work with the changing priorities of a fast-paced executive and legal environment.

This is an on-site position and is not intended to operate as a hybrid role. The Senior Administrative Coordinator serves as a primary front-office presence and provides real-time scheduling, financial administration, and administrative support to the OGC Executive Team and Practice Group Leads; the position is expected to report to the Homewood Campus five days per week and work on site approximately 90–100% of scheduled hours.

• Manage complex calendars and scheduling for the Practice Group Leads, including internal and external meetings, events, travel-related scheduling, and appointments; proactively identify conflicts, coordinate priorities, and adjust schedules as needs change.

• Coordinate logistics for in-person and virtual meetings, including conference room and technology needs, and prepare and distribute meeting materials to ensure participants have timely and accurate information.

• Partner with the Chief of Staff and Executive Legal Specialist to coordinate administrative activities, prioritize requests, and support the day-to-day needs of the OGC Executive Team and Practice Group Leads.

• Serve as a primary front-office presence for the Office of General Counsel, welcoming visitors, responding to inquiries, directing guests and callers, and managing incoming mail and deliveries.

• Work collaboratively with attorneys, paralegals, administrative professionals, and university partners to coordinate meetings, materials, deadlines, and other administrative needs across the office.

• Maintain an organized, professional, and responsive office environment and handle privileged, confidential, legal, financial, and other sensitive information with appropriate discretion.

• Process and track invoices, payments, expenses, and related financial transactions in accordance with university policies and procedures.
• Coordinate with attorneys, paralegals, outside counsel, vendors, and university partners to obtain required documentation, resolve routine invoice or payment matters, and ensure timely processing.
• Maintain accurate financial documentation and records and assist with financial tracking, reconciliation, reporting, and other administrative financial activities, as assigned.
• Manage office supply procurement, including sourcing routine and general office supplies, placing orders…