Administrative Assistant ; Office of Initiatives

The Administrative Assistant I in the Office of New Initiatives (ONI) provides high-level administrative and confidential secretarial support to the Senior Executive Director and the department. This position plays a critical role in managing day-to-day operations, supporting strategic priorities, and facilitating internal and external communications. The role requires discretion, independent judgment, and a solid understanding of department objectives, school district policies, operational processes, and action in regularly handling highly complex and confidential matters.

• Manages administrative and clerical functions for the Office of New Initiatives.
• Coordinate and manage the Senior Executive Director's calendar, meeting preparation, travel arrangements, and event logistics.
• Works collaboratively with team regarding completion of assignments from the Senior Executive Director.
• Manages the schedule of the Senior Executive Director and ensures their preparation for meetings and events.
• Assists in developing and monitoring departmental budgets.
• Screens and handles requests and inquiries as deemed appropriate. Processes sensitive and confidential information. Receives and directs inquiries to appropriate staff.
• Examines, recommends, and implements policies and procedures.
• Represents the Senior Executive Director at meetings, presenting and discussing administrative matters as directed.
• Monitors program activities to ensure compliance with Federal, State and City affirmative action requirements.
• Composes and drafts correspondence, researches and prepares reports.
• Prepares and formats presentations and related materials.
• Drafts and/or prepares reports, statements, tables, forms and other documents from corrected copy, rough draft or instructions.
• Monitors the status/action of CEO cabinet delegated assignments and/or tasks.
• Develops and oversees the maintenance of administrative manuals, guides, and electronic filing systems.
• Orders necessary equipment and materials and monitors annual purchases for control of supply costs.
• Demonstrates interpersonal skills that ensure effective teambuilding and understanding of the team process.

100552.00

65810.00

• Bachelor's degree. Degree must be from an accredited college or institution.
• One year of experience providing administrative support to a department head or manager.
• Additional administrative support experience may be substituted on a year for year basis for the education requirement.
• Knowledge of the principles and practices of administrative analysis.
• Knowledge of office practices and protocol.
• Knowledge of principles and procedures of office management and supervision.
• Knowledge of standard record maintenance procedures.
• Excellent oral and written communication skills.
• Proficient skill in the use of technical computer applications including Microsoft Word, Excel, PowerPoint, and Outlook or similar package.
• Must be able to pass a Typing Assessment, Microsoft Word, PowerPoint and Excel exam.
• Skill in planning and coordinating administrative and/or clerical functions.
• Skills in setting work priorities and assigning work.
• Skill in expressing ideas and abstract thoughts clearly in both written and oral form.
• Ability to conduct administrative and organizational studies and to make recommendations for improvements.
• Ability to collect, compiles, analyze data, assemble information and prepare reports.
• Ability to interpret the administrative policies and procedures of City Schools.
• Ability to establish and maintain effective working relationships with associates, officials and employees.
• Ability to prioritize, plan, and execute multiple, complicated and continuing assignments in a timely manner.

Full time

Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts
  -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits
- This position is…