Administrative Specialist Iii

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team.
MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.

STD
0012

MDE - Land and Materials Administration
Lead Prevention Protection Program, Surveillance
1800 Washington Blvd.
Baltimore, MD 21230

The position supports the Rental Registration unit by providing
compliance assistance to the regulated community, entering data, and processing
registration transactions. The role includes daily communication with the
public through phone or email. The incumbent must interpret Maryland statutes
and regulations to evaluate compliance with the law. The incumbent may also
provide administrative support to the Lead Health Surveillance Unit. The
surveillance component of this position includes evaluation of medical lab
reports for blood lead reference levels and notifying families and property
owners of health risks. The incumbent may coordinate with health care workers
and inspectors to refer patients for environmental investigations and case
management.

Case Coordination and Data Management:
Coordinates with healthcare workers and inspectors to refer patients for
environmental investigations and case management. Reviews medical lab reports
in accordance with COMAR  and collaborates with laboratories to
ensure data completeness and accuracy. Updates the Maryland Lead Registry daily
and assists/trains local healthcare providers on system navigation.
Registration Record Auditing and Analysis:
Updates the Maryland Lead Rental Registry daily and processes external
correspondence for stakeholders. Monitors the registration and compliance
status of property owners and rental units. Updates the OLRR system with
current ownership, inspection certificates, and payment information.
Medical Record Auditing and Reporting:
Reviews medical records for accuracy and completeness per COMAR .
Generates daily reports on patient information and blood lead levels, conducts
frequent data audits, and coordinates with IT regarding registry system updates
and maintenance.
Outreach and Training:
Provides educational materials and notifications to patients and their
families, arranging interpreters when needed. Trains stakeholders on accessing
and using the Maryland Lead Registry.
Other Duties:
Manages administrative responsibilities, responds promptly to heavy metal
exposure events, coordinates with public health agencies, and provides public
resources regarding lead exposure.

• Education:
  
  Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience:
  
  Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Notes:
• 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

It is preferred that the selected candidate has the following:

• A bachelor's degree from an accredited college or university.
• Experience using software suites, such as Microsoft Word, Excel, PowerPoint;
  Google Docs, Sheets, Slides; and Adobe PDF management software. Including experience using these programs for data analysis, document creation, and presenting information to diverse audiences.
• Experience interpreting, applying, or explaining laws, regulations, policies, or procedures in support of an environmental or public health regulatory program; including reviewing documentation, ensuring compliance, or responding to compliance inquiries.
• Experience handling sensitive information such as private health data, customer banking information, or other personally identifiable information. Including experience transmitting this information using secure methods and…