Program Administrative Specialist

JR102250 Program Administrative Specialist (Open)

Graduate Studies, PM

Regular

10-28-2026

11-18-2026

$75,000 annually

Candidate will be able to review and evaluate applications and transcripts for compliance with academic standards and assist in monitoring and enforcing graduate admission regulations and deadlines established by the Graduate School. Candidate will beable to recommend admissibility within the graduate admissionscriteria and will be responsible for day-to-day operations of the Graduate Admissions Office in the absence of the Director. All applicants must have excellent verbal and written communication skills, and the ability to listen effectively.

They must possess excellent customer service skills and thrive in a team-oriented setting. Applicants must be able to effectively problem solve andmake decisions based on policy. They must be able to assimilate information from diverse resources in order to make informed decisions. The applicant must be able to effectively manage work responsibilities, establish priorities, and accurately record,proof, and compare data. They must be able to utilize general office equipment, computers, and computer software including word processing, spreadsheets, and databases (such as Microsoft Office).They

must be able to manage data, communication, storage &retrieval, and also be able to read, interpret, and apply policies and practices in the work setting.

Other responsibilities will include Responding to inquiries from graduate applicants regarding admission to the Graduate School;composes letters, FAX, Telex and e-mail communications; sendspre-applications and applications; may certify financial solvencyand first-year support; provides conditional and final letters ofadmission.

• Reviews and evaluates applications and transcripts for compliance with academic standards and assists in monitoring and enforcing graduate admission regulations and deadlines established by the Graduate School and recommends admissibility within thosecriteria and is responsible for day-to-day operations of Graduate Admissions Office in the absence of the Director.
• Processes, edits and distributes acceptance and denial letters;keeps informed regarding changes in policies, procedures and criteria governing graduate school admission.
• Responds to written, telephone and personal inquiries for information regarding graduate admission policies, regulations,procedures and deadlines.
• Provides information to and assists departmental admissionscommittees regarding policies, regulations, procedures and criteriagoverning graduate school admission and notifies academic departments of action taken.
• Revises and edits graduate application form in cooperation with departmental admissions committees and graduate school, approvescopy and makes arrangements for printing.

Note:

The intent of this list of primary duties is to provide arepresentative summary of the major duties and responsibilities ofthis job. Incumbents perform other related duties assigned.

Specific duties and responsibilities may vary based upon departmental needs.

• Bachelor's degree.

• Experience in admissions, enrollment a plus.

• Ability to multitask and work in a dynamic environment.
• Good organization skills and the ability to work across programs and departments essential.

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

Coppin State University offers a competitive benefits package toinclude health insurance options (medical, dental, vision), lifeand disability insurance, retirement plan contributions, as well aspaid leave and federal holidays for all regular employees. Pleasesee the link below to view the benefits that Coppin State University has to offer.

https://(Use the "Apply for this Job" box below)./benefits

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Coppin State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration foretemployment without regard to race, creed, color, ethnicity,national origin, ancestry, religion, gender, sexual orientation,gender identity, genetic information, marital status, pregnancy,age, disability status or…