Administrative Specialist; Surgery

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Department of Surgery is seeking an Administrative Specialist in the division of Pediatric Cardiac that will provide varied administrative support ranging from standard tocomplex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrativeassignments that require research, initiative, independentdiscretion, and specialized knowledge and abilities. Leads orassists with ad-hoc or recurring projects. Responsibilities requiresignificant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization.

• Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
• Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
• Support staff management and team meetings and provide follow-up on action items.
• Anticipate departmental needs by prioritizing incoming work toensure timely and effective resolution and following up with deadlines, drafts, reminders.
• Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.
• Assist with planning and conduct of events as needed.
• Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservationrequests, technology needs, etc.
• Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.
• Locate and compile information to format and produce reports,graphs, tables, records, and other sources of information.
• Responsible for answering questions, providing guidance, and disseminating information.
• Interpret and communicate operating policies.
• Proactively identify and assist with the resolution of administrative problems.
• Maintain high-level knowledge of the informal and formaldepartment goals, standards, policies, and procedures includingfamiliarity with other departments in the school/division.
• Other duties as assigned.

• Bachelor's Degree.
• Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted bythe JHU equivalency formula.

• Highly proficient with Microsoft Office programs including
  
  Outlook, Word, Excel and PowerPoint.

• Calendar Management
  - Advanced
• Financial Administration
  - Advanced
• Interpersonal Skills
  - Advanced
• Meeting Coordination
  - Advanced
• Office Procedures
  - Advanced
• Oral and Written Communications
  - Advanced
• Organizational Skills
  - Advanced
• Report Writing
  - Intermediate

The core technical skills listed are most essential;additional technical skills may be required based on specific division or department needs.

Classified

Title:

Administrative Specialist
Role/Level/Range: ATP/03/PC
Starting Salary Range: $55,145 - $96,760 Annually ($73,000targeted; Commensurate w/exp.)
Employee group:
Full Time

Schedule:

M-F 8-4:30
FLSA Status:
Exempt

Location:

Hybrid/School of Medicine Campus
Department name: SOM Sur Peds Cardiac
Personnel area:
School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas,laboratories, working with research subjects, or involving community contact requires documentation of immune status against

Rubella (German measles), Rubeola (Measles), Mumps, Varicella(chickenpox), Hepatitis B and…