Administrative Project Specialist, Executive ; School of Medicine - Office Dean

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Johns Hopkins University School of Medicine is seeking an Administrative Project Specialist, Executive Recruitment
. The Administrative Project Specialist is a keymember of the newly established Executive Recruitment function within the Office of the Dean and CEO at the Johns Hopkins Schoolof Medicine, which leads the recruitment of senior academic and executive leaders, including department and division directors. The Administrative Project Specialist partners closely with the Director of Faculty and Executive Recruitment to provideprogrammatic, operational, and communications support to ensure efficient and well-coordinated executive search processes.

The Administrative Project Specialist will provide general administrative and coordinating support for activities and/or projects for a team, unit or principal.

• Perform varied and multiple administrative support functions for recurring and ad hoc projects and/or specializedoperations.
• Develop administrative processes and workflows.
• Assist in planning and development.
• Provide reports and summaries as requested.
• Resolve administrative issues and problems.
• Assist with business and financial processing, e.g. budgetreconciliation, expense reimbursements, payment of invoices,etc.
• Foster institutional relationships. Collaborate and liaise with individuals across the institution.
• Other duties as assigned.

In addition to the duties described above

• Manage operational timelines and key deliverables associated with chair and director searches.
• Coordinate logistics for candidate interactions, includingmeetings, interviews, campus visits, and stakeholderengagements.
• Support communication workflows, including search committeematerials, candidate correspondence, event coordination, and internal updates.
• Assist with preparation of reports, summaries, and documentation that support leadership decision making throughout the search cycle.
• Serve as a point of coordination for the School of Medicine’sexecutive recruitment function.

• High school diploma or graduation equivalent.
• Five years of progressively responsible experience providing administrative support.
• Additional education may substitute for required experience tothe extent permitted by the JHU equivalency formula.

• Bachelor’s Degree.
• Prior experience with Interfolio.
• Experience handling highly sensitive and confidential information
• Experience in academic medicine or comparable environment.

• Demonstrated ability to exercise discretion and sound judgment in handling highly sensitive and confidential information.
• Strong interpersonal skills, with the ability to effectively engage senior faculty, executive leadership, and high-profile candidates.
• Advanced organizational and analytical skills, including the ability to manage complex processes, synthesize information, andtrack progress across multiple concurrent searches.
• Strong written communication skills, with experience producingpolished correspondence and professional communications.
• Demonstrated ability to coordinate leadership meetings andmanage executive-level visit logistics, ensuring seamless planning and execution.

• Highly proficient with Microsoft Office programs including
  
  Outlook, Word, Excel and PowerPoint.

• Operational Oversight
  - Advanced
• Oral and Written Communications
  - Advanced
• Process Improvement
  - Advanced
• Project Documentation
  - Advanced
• Project Management
  - Advanced
• Report Writing
  - Advanced
• Research and Analytical…