Executive Assistant to Vice President

RELOCATION ASSISTANCE:
No relocation assistance available

CLEARANCE REQUIRED FOR START:
No

CLEARANCE TYPE:
None

TRAVEL:
Yes, 10% of the Time

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. We have awide portfolio of secure, affordable, integrated, and multi-domain systems and technologies. Our differentiated battle management and cyber solutions deliver timely, mission-enabling information and provide superior situational awareness and understanding to protect the U.S. and its global allies.

Northrop Grumman Mission Systems (NGMS) is seeking an Executive Assistant to Vice President to support the Airborne Multifunction Sensors (AMS) Vice President of Manufacturing and Vice President of Business Management in Baltimore, MD .

The Executive Assistant to the Vice President of AMS Manufacturing is at the center of day-to-day operations. Located on-site in Baltimore, Maryland, the Executive Assistant handles details of a highly confidential and critical nature, collects and prepares information and presentations for use in discussions of internal and external executives, plans and supports meetings, and manages the Vice Presidents’ calendars and travel and provides administrative support to other members of the leadership team.

Requires a proven ability to handle contacts of a sensitive nature inside and outside the company and experience supporting senior level executives, as well as experience with customers, vendors and visitors.

The ideal candidate will be team-oriented, possess the ability to work with other professionals collaboratively, possess agility and the desire to adapt to constantly changing demands and demonstrate a capability to take on new and unfamiliar tasks/technologies. Strong project management and multi-tasking skills will be necessary as will emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment.

• Act as the point of contact between the executives and internal/external clients
• Actively monitors and coordinates Outlook resources mailboxes, distribution lists, and calendars
• Actively reviews, de-conflicts/adjusts and maintains multiple executive Outlook calendars and conference room calendars
• Regularly maintain weekly/monthly/quarterly site, meeting, and event calendars
• Assist in capital funding/project support
• Reviews drafts and finished presentations, reports, and documents for appropriate grammar, formatting, and quality
• Actively review and support deliverables for special projects
• Record and archival of meeting minutes as needed
• Preparation and submittal of expense reports for reimbursement
• Responsible for placing requests and coordinating orders for catering, facilities and IT support
• Research, reference and maintain currency on company policies and procedures related to time keeping, expense reporting, travel processes and other…