Senior Administrative Assistant

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support department leaders, project staff, and technical teams in Maryland. This opportunity is ideal for someone who thrives in a busy public-sector setting and brings strong judgment, organization, and follow-through to daily operations. In this role, you will help keep meetings, documentation, communications, and administrative workflows running smoothly while serving as a dependable resource across multiple groups.

Responsibilities:

• Deliver day-to-day administrative support for leadership and cross-functional project teams, ensuring priorities are addressed efficiently.

• Oversee calendars, coordinate appointments, and arrange meetings or conference calls to keep schedules aligned.

• Draft agendas, capture meeting notes, and distribute follow-up communication to support timely action on key decisions.

• Maintain accurate electronic and hard-copy records so files, correspondence, and departmental documents remain accessible and organized.

• Update spreadsheets, enter data, and assist with progress tracking and reporting for ongoing projects and operational activities.

• Facilitate communication among internal departments and help route questions or requests to the appropriate contacts.

• Monitor pending items, due dates, and open requests to help teams stay on schedule and accountable.

• Prepare and format presentations, reports, letters, and other business materials with strong attention to detail and professionalism.

• Coordinate administrative activities involving vendors, consultants, contractors, and public agencies while handling sensitive information with discretion.