Compliance Support Officer; Casual

The Contracts Management and Compliance Division (CMCD) requires dedicated support to review risk and compliance to DOS’ Promoting Human Flourishing in Foreign Assistance (PHFFA) Policy . This position is organization-wide and is not tied to any single project, award, or country program The Compliance Support Officer will provide, documentation, and knowledge management support to CMCD in implementing and sustaining Jhpiego's compliance program, with particular emphasis on PHFFA and other USG award requirements.

The role is coordinating and enabling rather than adjudicating: the Compliance Support Officer supports CMCD staff and legal counsel in the exercise of their compliance judgment and does not render legal or compliance determinations independently.

Core responsibilities include maintaining the risk assessment inventory and tracking mitigation actions to closure; organizing and curating CMCD's internal Teams and SharePoint environments so that current, authoritative compliance resources are easy to find and outdated material is retired; supporting the development, scheduling, delivery, and completion tracking of compliance training; monitoring U.S. Government sources for regulatory and guidance changes and summarizing their practical implications for Jhpiego;

supporting sub-recipient due diligence and certification workflows; and preparing routine compliance reporting for leadership and for audit and monitoring readiness.

Risk Assessment Tracking and Documentation

• Maintain the organization-wide compliance risk register, including the country- and award-level risk tiering that underpins the PHFFA risk analysis (funding source composition, applicable legal context, and resulting risk classification).
• Track the completion status of risk assessments across hubs, country offices, and USG-funded programs; follow up with responsible parties on outstanding assessments and flag overdue items to CMCD leadership.
• Log identified risks, assigned mitigation actions, action owners, and due dates; monitor progress and escal...
• Maintain the data underlying risk classification (e.g., funding-source mapping and country-level legal status), reconcile discrepancies against source records, and flag ambiguous or incomplete entries for CMCD review rather than resolving them unilaterally.
• Support scheduled re-assessment of risk following operational changes — new awards and cost amendments, new sub-recipients, changes in donor mix, changes in local law, or new Department guidance.
• Maintain the log of upcoming contractual actions expected to trigger PHFFA standard provisions, so that compliance preparation can be sequenced ahead of award signature.
• Assemble inputs for the periodic compliance status, sub-recipient monitoring, and leadership briefing reports set out in the framework's reporting structure.

Knowledge Management and Internal Teams/SharePoint Organization

• Own the structure, organization, and day-to-day upkeep of CMCD's internal Microsoft Teams sites and SharePoint libraries, including channel and folder architecture, naming conventions, permissions, and version control.
• Establish and maintain a single authoritative repository for compliance resources — regulations, standard provisions, Department FAQs and guidance, Jhpiego policies, risk frameworks, templates, checklists, training materials, and FAQs — so staff can reliably locate the current version.
• Apply consistent document control practice: clearly mark effective dates and version numbers, archive superseded materials, and remove or relocate outdated content that could be relied upon in error.
• Maintain a compliance document inventory and retention schedule aligned to records management requirements for foreign assistance…