Project & Office Operations Specialist

Position: Project & Office Operations Specialist (Architecture, Engineering, & Construction Industry)

Location: Greenbelt, MD (100% Onsite)

This is a Contract to hire Position going through 12/31/26 paying between $65,000-$75,000 depending on the level of experience. Hours are 8:00AM-5:00PM Monday-Friday.

Project & Office Operations Specialist to support our Mid-Atlantic Building Science team. This highly visible role serves as a trusted business operations partner responsible for coordinating project, contract, client, vendor, and office processes that support the successful delivery of consulting services.

As a Project & Office Operations Specialist, you will play a central role in the administration of project contracts, proposals, client onboarding, CRM and Deltek data management, operational workflows, and business process improvement initiatives. Working closely with consultants, business leaders, clients, and vendors, you will help ensure projects move efficiently from proposal and contract execution through project delivery while maintaining operational consistency, data integrity, and exceptional client service.

This position is ideal for a proactive, solutions-oriented professional who enjoys managing complex workflows, solving operational challenges, coordinating multiple stakeholders, and driving projects and processes to successful completion with a high degree of ownership and independence.

• Coordinate the administrative lifecycle of project contracts, service agreements, purchase orders, vendor applications, and client onboarding documentation from initiation through execution.
• Review project and client requirements, identify missing or inconsistent information, and coordinate resolution with consultants, leadership, clients, and internal business partners.
• Support contract administration activities, including coordination of Certificates of Insurance (COIs), client onboarding requirements, and related project documentation.
• Prepare project proposals, qualifications packages, and business documentation using established company processes and templates.
• Monitor active project and contract activities, prioritize follow-up actions, and help remove barriers that could impact project initiation or delivery.
• Serve as a primary administrative liaison between consultants and clients throughout the contract lifecycle.
• Maintain visibility into project status, deadlines, and administrative requirements while proactively communicating risks and concerns.

• Create, maintain, and update project and client information within Deltek, CRM platforms, and related business systems.
• Ensure project, client, and contract records are accurate, complete, and maintained in accordance with company standards.
• Organize and maintain electronic project files and documentation to support accessibility, compliance, and reporting.
• Develop and maintain tracking tools, reporting mechanisms, templates, and workflow documentation that improve operational visibility and accountability.
• Identify process inefficiencies and recommend practical improvements to project administration, contract management, records management, and operational workflows.
• Support implementation of new processes and monitor effectiveness following deployment.
• Maintain confidentiality and exercise sound judgment when handling business-critical information.

• Coordinate daily office operations, facilities support, vendor services, inventory management, and equipment-related activities.
• Manage vendor relationships and coordinate service requests while monitoring completion and escalating issues when…