Senior Adjunct Faculty Contract Specialist

Senior Adjunct Faculty Contract Specialist

Division of Finance & Administration

Office of Human Resources

Full Time

Staff

Exempt

Exempt

$75,000 / year

State Support

The Sr. Adjunct Faculty Data Analyst, HR Academic Affairs, serves as the Division of Academic Affairs, Office of Human Resources (OHR), and Payroll primary point of contact for the processing, coordination, and management of all adjunct faculty contractual agreements. This role ensures accurate, timely execution of adjunct faculty employment contracts while maintaining compliance within institutional policies and regulations. The Sr. Adjunct Faculty Data Analyst manages the lifecycle of adjunct faculty hiring, maintains data integrity within the Banner system, and assists in the coordination of all onboarding activities.

• Manage adjunct faculty contracts and Banner data entry, and ensure timely completion of all contracts.
• Serve as the primary point of contact with administrative faculty, hiring managers, budget officers, and coordinators on any questions, concerns, or recommendations regarding adjunct faculty contracts.
• Manage the Adjunct Faculty Employee  form that allows hiring managers to initiate EPAF (Employee Personnel Action Form) contracts.
• Ensure that all new-hire adjunct faculty have an application in the Morgan Employment Management System (MEMS).
• Monitor Regular, FT staff hired as adjunct faculty to ensure they are hired for only 2 classes or 6 credit hours, and that these classes are not during standard working hours.
• Input and update adjunct faculty position data, addresses, and biographical information in the Banner system and maintain up-to-date knowledge of Banner functionality.
• Create and maintain a spreadsheet for voided adjunct faculty contracts and define a streamlined communication process.
• Design an adjunct faculty contract training workshop for EPAF initiators and present within Academic Affairs so that there is consistency and reliability with contract submissions and Banner data entry.

• Conduct all pre-employment checks, including criminal background checks and highest level of degree verification.
• Ensure all faculty transcripts, employee hiring documents, and contracts are in employee files.

• Manage new hire adjunct faculty onboarding workflows and ensure completion of all required employment documents.
• Onboard effectively for Day 1 readiness and for system access relative to the academic calendar.
• Ensure ongoing compliance with federal, state, and local employment laws and regulations, and recommend best practices.
• Work closely with the Director of HR, Academic Affairs on special projects and assignments related to adjunct faculty hiring and compliance.
• Evaluate the adjunct faculty hiring lifecycle and recommend system improvements and formally document business processes.

• Manage tasks associated with adjunct faculty data audits and reporting requirements and troubleshoot root causes of audit findings.
• Create, process, and review Argos reports as needed and utilize reporting tools to create operational data reports as requested by administrative faculty or administrative units.

A Bachelor’s Degree in Human Resources, Business Administration, or a closely related field from an accredited institution is required.

At least three to five years of human resources experience working with data input and systems.

• Experience working within a Higher Education Institution is highly preferred.
• Three to five years of human resources experience working with data input and systems.
• Three to five years of higher education experience is highly preferred.
• Previous Banner experience is highly preferred but not required.
• HRIS database, Docu Sign, and Microsoft Suite experience is highly preferred.

• Proficiency in HRIS platforms and reporting tools.
• Exceptional time management to handle high-volume contract cycles under tight deadlines.
• Excellent organizational skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills in utilizing workforce dashboards.
• Proficient with Microsoft Office Suite and HRMS related software.
• Excellent customer service and processing skills with…