Director of Parish Operations; EX

The Parish of St. Leo the Great Church and St. Vincent de Paul Church (Baltimore City), is seeking candidates for a Director of Parish Operations
. The Director of Parish Operations (DPO) provides comprehensive support primarily to the Pastor in the oversight and direct management of the temporal goods of the Parish. The DPO, in conjunction with the pastor, serves as the chief administrative officer for the parish and its day‑to‑day operations. The DPO supervises parish staff (except those reserved to the pastor), and is responsible for finance, human resources, information technology, communications, and facilities management.

The DPO possesses and maintains an in‑depth understanding of the Mission of the Catholic Church and of the Parish and brings that understanding to bear in all considerations and decisions made within the scope of the essential functions listed below. This is a full‑time, benefit‑eligible position. Must be able to work weekends and evenings, as needed.

Financial
:
Oversee and directly manage the financial processes of the parish, to include:

• Oversee the accounting and Accountant/Bookkeeper in the following tasks:
• Maintaining an accurate and complete accounting system
• Timely reconciliation of all accounts
• Recording and depositing of Parish revenue from all sources
• Timely and accurate payment and recording of all expenses, including pastorate shared expenses
• Accurate completion of payroll and payroll related tax matters, as well as recording of employee leave balances
• Accurate and timely completion of monthly, quarterly, and annual financial statements and reports both internally and to the Archdiocese of Baltimore
• Oversee the accounting and Accountant/Bookkeeper in the following tasks:
• Monitor parish bank account and investment accounts to ensure appropriate liquidity for parish operating needs.
• Implement and oversee internal control structure and ensure that controls function properly, in all process areas, including but not limited to: revenue collection, vendor payments, payroll, bank account monitoring and maintenance, financial reporting, governance and programs and organizations.
• Ensure that all process areas have the appropriate segregation of incompatible duties and where necessary risk migrating controls have been implemented.
• Present monthly, quarterly and annual financial reports to the Pastor, Pastoral Council, Finance Committee, Corp orators and other required parties.
• Utilize financial data to consult with Pastor and appropriate parties on matters of stewardship; fundraising and capital needs, and expense control
• Interpret monthly, quarterly, and annual financial trends and apply those trends where appropriate for strategic planning
• Review the allocation of shared expenses annually and ensure continued reasonableness and appropriateness.
• Prepare and administer annual operating and capital Parish budgets as well as event specific budgets. Monitor budget vs. actual with appropriate parties and recommend adjustments to address variances
• Serve as a resource on financial matters to Parish staff, consultative bodies, organizations, and parishioners
• Perform all preparatory tasks for Parish audits; work with Archdiocesan and external Audit entities to complete audits and to implement recommendations
• Serve as a Liaison with Archdiocesan offices on financial management and audit
• Serve as primary parish contact with financial institutions

Administrative and Human Resources
:
Direct and evaluate the operation of the parish to ensure that all activities, staff, and volunteers support the Mission of the Parish and comply with Archdiocese policies, to include:

• Establish office coverage and core hours for staff to ensure parishioner needs are met
• Direct and coordinate the compilation of data required for annual Archdiocesan Consolidated Report and other management reports required or requested by Pastor; ensure accurate and timely recordkeeping for:
  Parish census, Ministry Platform and Sacramental records, etc.
• Ensure proper maintenance and usage of Ministry Platform (MP) census system.
• Oversee the various aspects of grant applications and…