Accounting Manager

Job Title:
Accounting Manager

Reports to: CEO/President
Location: Baltimore, MD (On-site)
Status: Full-Time, Exempt

Position Summary

Community Housing Associates (CHA) is seeking a detail-oriented and mission-driven Accounting Manager to lead all aspects of financial management, reporting, budgeting, audits, and payroll processing. The ideal candidate will possess a strong understanding of nonprofit accounting, grants management, and HUD funding, and will play a key role in ensuring the organization’s financial health and compliance with government and funding agency requirements.

Key Responsibilities General Ledger Management (All Companies)

• Prepare and post monthly journal entries
• Review and revise all recurring journal entries for accuracy
• Review the general ledger monthly and identify discrepancies
• Submit journal entries for internal approval
• Enter annual budgets into the accounting system

Financial Reporting (All Companies)

• Submit quarterly CMS fiscal reports to Behavioral Health System Baltimore (BHSB)
• Prepare and submit quarterly reports to the Department of Housing and Community Development (DHCD) for LP2 and Read Street
• Submit the annual 440 report to BHSB
• Respond to external inquiries regarding financial reporting
• Prepare and present a quarterly financial dashboard to the CEO/President

Budgeting

• Prepare the organization’s annual budget and coordinate CEO/President review and approval
• Submit annual budgets to BHSB (via CMS) and DHCD for LP2, Read Street, and Charles Street projects
• Prepare and submit budget modifications as needed
• Address budget-related inquiries from funding partners

Annual Audits

• Coordinate with auditors on engagement letters and audit timelines
• Prepare and provide debt confirmations and audit work papers
• Respond to audit inquiries and testing requests
• Review audit drafts for accuracy and reconcile to trial balance
• Submit finalized audit reports to CEO/President and relevant agencies

Contract & Grant Renewals

• Prepare HUD contract renewals and obtain CEO/President approval
• Submit annual budgets and rent increase requests to HUD
• Process monthly grant payment requests
• Maintain annual registrations, including SAM and Charitable Contributions

Continuum of Care (CoC) Reporting

• Input monthly payroll data for service-related expenses
• Submit the monthly CoC report to the Mayor’s Office of Homeless Services (MOHS)

Payroll Administration

• Process biweekly payroll, including direct deposits
• Pay federal and state payroll taxes, IRA deductions, and monthly AFLAC premiums

Accounts Payable

• Review payables and advise Accounting Assistant on items to be paid

Cash Management

• Ensure sufficient funds in all accounts to cover expenses
• Monitor and follow up on delayed fund transfers
• Provide oversight and guidance on cash disbursements

Human Resources Support

• Complete onboarding paperwork for new employees
• Provide necessary documentation to the Accounting Assistant for entry into the HRIS (Sage)
• Handle benefit enrollment and termination communications
• Prepare COBRA notifications when applicable

Qualifications

• Experience in lieu of Bachelor's degree in Accounting or Finance will be accepted
• Minimum 5 years of nonprofit accounting experience, including experience with government grants
• Proficient in Sage accounting software or equivalent
• Strong knowledge of GAAP and fund accounting
• Experience with HUD, DHCD, BHSB, and CoC financial compliance preferred
• Excellent organizational, analytical, and communication skills
• Ability to manage multiple priorities and meet deadlines

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