Accounting Manager

Job Title:

Accounting Manager

Reports to:

CEO/President

Location:

Baltimore, MD (On-site)

Status:
Full-Time, Exempt

Position Summary:

Community Housing Associates (CHA) is seeking a detail-oriented and mission-driven Accounting Manager to lead all aspects of financial management, reporting, budgeting, audits, and payroll processing. The ideal candidate will possess a strong understanding of nonprofit accounting, grants management, and HUD funding, and will play a key role in ensuring the organization's financial health and compliance with government and funding agency requirements.

Key Responsibilities:

General Ledger Management (All Companies)

* Prepare and post monthly journal entries

* Review and revise all recurring journal entries for accuracy

* Review the general ledger monthly and identify discrepancies

* Submit journal entries for internal approval

* Enter annual budgets into the accounting system

Financial Reporting (All Companies)

* Submit quarterly CMS fiscal reports to Behavioral Health System Baltimore (BHSB)

* Prepare and submit quarterly reports to the Department of Housing and Community Development (DHCD) for LP2 and Read Street

* Submit the annual 440 report to BHSB

* Respond to external inquiries regarding financial reporting

* Prepare and present a quarterly financial dashboard to the CEO/President

Budgeting

* Prepare the organization's annual budget and coordinate CEO/President review and approval

* Submit annual budgets to BHSB (via CMS) and DHCD for LP2, Read Street, and Charles Street projects

* Prepare and submit budget modifications as needed

* Address budget-related inquiries from funding partners

Annual Audits

* Coordinate with auditors on engagement letters and audit timelines

* Prepare and provide debt confirmations and audit work papers

* Respond to audit inquiries and testing requests

* Review audit drafts for accuracy and reconcile to trial balance

* Submit finalized audit reports to CEO/President and relevant agencies

Contract & Grant Renewals

* Prepare HUD contract renewals and obtain CEO/President approval

* Submit annual budgets and rent increase requests to HUD

* Process monthly grant payment requests

* Maintain annual registrations, including SAM and Charitable Contributions

Continuum of Care (CoC) Reporting

* Input monthly payroll data for service-related expenses

* Submit the monthly CoC report to the Mayor's Office of Homeless Services (MOHS)

Payroll Administration

* Process biweekly payroll, including direct deposits

* Pay federal and state payroll taxes, IRA deductions, and monthly AFLAC premiums

Accounts Payable

* Review payables and advise Accounting Assistant on items to be paid

Cash Management

* Ensure sufficient funds in all accounts to cover expenses

* Monitor and follow up on delayed fund transfers

* Provide oversight and guidance on cash disbursements

Human Resources Support

* Complete onboarding paperwork for new employees

* Provide necessary documentation to the Accounting Assistant for entry into the HRIS (Sage)

* Handle benefit enrollment and termination communications

* Prepare COBRA notifications when applicable

Qualifications:

* Experience in lieu of Bachelor's degree in Accounting or Finance will be accepted

* Minimum 5 years of nonprofit accounting experience, including experience with government grants

* Proficient in Sage accounting software or equivalent

* Strong knowledge of GAAP and fund accounting

* Experience with HUD, DHCD, BHSB, and CoC financial compliance preferred

* Excellent organizational, analytical, and communication skills

* Ability to manage multiple priorities and meet deadlines