Human Resources Specialist - HRIS

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The Department of Human Resources and Strategic Talent Management is the campus resource center for providing professional services and information in the areas of employment, benefits, compensation and classification, training and development, payroll, employee relations, policy, administration, and human resources data management and reporting.

The Human Resources Specialist I serves as the primary data input and maintenance specialist for the Human Resources System (People Soft) and other supporting HR/Payroll systems. The main function is the timely and accurate processing of all employee lifecycle transaction data (onboarding, compensation changes, benefits updates, separations,etc.). This role is mission-critical for ensuring the integrity of institutional data for payroll, benefits, financial reconciliation, and legally mandated reporting (Federal, State, BOR).

UMBC offers competitive compensation. This role starts at $24.00 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

A hybrid telework schedule may be available.

• Accurately enter, review, and finalize high-volume HR and payroll transactions into the People Soft system from various source documents (e.g., electronic forms, paper documents, spreadsheets) to meet strict deadlines. Entries include complex updates related to job data, compensation, personal demographics, and organizational structure changes.
• Execute system processes for employee lifecycle events, including new hires, terminations, leaves, transfers, and promotions, ensuring adherence to institutional policies and compliance standards.

• Audit entered data and system-generated reports against source documents to identify and correct discrepancies before final payroll processing.
• Perform data quality checks using advanced spreadsheet functions (e.g., VLOOKUP, Pivot Tables) and system queries (e.g., People Soft Query Manager) to ensure consistency and completeness across data fields.
• Investigate and resolve data abnormalities by troubleshooting transaction errors, coordinating with HRSTM team members, and communicating with departmental liaisons to secure accurate information.

• Analyze and approve online employee transaction submissions (e.g., Termination Portal) for automated data loads, ensuring all required fields are complete, the data is correct, and approvals are secured.
• Develop and maintain comprehensive standard operating procedures (SOPs) and training manuals for all data entry and transaction processes to ensure consistency and cross-training capability.
• Participate in user acceptance testing (UAT) for system upgrades, patches, and modifications to validate data accuracy and functional performance.

• Communicate directly with employees requiring advanced leave programs, explaining the terms and policies of the program, advising employees on their options, collecting approvals as needed, and communicating with employees, their departmental HR representatives, and payroll preparers.
• Administer leave adjustments as approved.
• Report on used advanced leave for audit purposes, and work with departments and administrators to correct issues with leave usage.

• Generate routine and ad-hoc reports and queries for internal HRSTM customers (Payroll, Benefits, Talent) and external customers (Federal/State agencies) to support reporting and operational needs.
• Assist with the triage and resolution of data-related HRIS inquiry tickets, escalating technical issues to IT partners as necessary.

• Bachelor's degree in Human Resources Management or a related area.
• One year of full-time HR or Payroll data entry and transaction processing experience.

Note:

Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Demonstrated ability to interpret and apply complex HR policies to unique employee situations, exercise sound judgment in advising stakeholders, and reconcile leave usage against policies…