Project Manager, Grant Service Specialist III; NCS - Mayor's Office of and Innovation

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In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans.

This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: (Use the "Apply for this Job" box below)./benefits

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range: $65,716.00 - $ Annually

Hiring Salary Range: $65,716.00 - $83,343.50 Annually

NOTE: GRANT POSTIONS ARE NOT ELIGIBLE FOR RETIREMENT BENEFITS.

The Project Manager coordinates cross-agency delivery work (including Tiger Teams) and maintains execution visibility across the OPI portfolio. The role owns OPI’s Book of Business and portfolio tracking system, leads agile ceremonies and retrospectives across priority initiatives, and maintains strong knowledge management practices and SharePoint governance so OPI work is documented, discoverable, and decision ready. The Project Manager prepares weekly and monthly status materials, assists the Chief of Staff with analytical and organizational tasks, maintains the integrity of SharePoint and staff directories, and provides day-to-day executive and operations support.

The Project Manager also contributes to quality assurance and field operations to strengthen delivery execution and ensure work is implemented as intended. This position works closely with OPI program managers, product and engineering leads, Citi Stat staff, and agency partners to ensure that priorities are tracked, risks are surfaced early, and commitments translate into timely delivery. This position reports to the agency Chief of Staff.

• Maintain a unified, accurate view of the OPI portfolio across programs, products, and tiger teams, including milestones, owners, dependencies, risks, and next steps.
• Produce the weekly status report / Book of Business for OPI leadership, including variance notes, key decisions needed, and escalation items.
• Produce monthly progress reports that summarize outcomes, delivery progress, risks/issues, and “what changed” updates suitable for executive audiences.
• Establish and maintain lightweight portfolio standards (status hygiene, definitions for RAG status, milestone quality, decision logs).

• Coordinate Tiger Team operating cadences (intake, kickoff, scope alignment, milestone planning, workplan tracking, closeout).
• Facilitate cross-functional planning sessions to confirm goals, measures, and delivery plans; ensure action items are captured and closed.
• Track cross-agency dependencies and decision points; ensure timely routing to sponsors and leadership when decisions are needed.
• Support “end-to-end” delivery by aligning product/data/ops work streams with agency operational reality (staffing, constraints, approvals, timelines).

• Lead agile ceremonies for priority initiatives as needed (stand-ups, sprint planning, backlog refinement, sprint reviews, and retrospectives).
• Facilitate retrospectives and translate learnings into concrete process improvements, updated templates, and operating norms.
• Maintain delivery artifacts such as sprint boards, release plans, runbooks, and acceptance criteria in coordination with program and technical leads.

• Own SharePoint governance for OPI: information architecture, permissions/access groups (in coordination with IT), versioning practices, and content…