Grants & Contract Manager

Grants and Contracts Manager is accountable for the end-to-end management and administration of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the designated portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc.

• Advises and provides guidance on USG and other donor rules and regulations, including updates and revisions
• Develops and negotiates grants and contractual documents
• Problem-solve the complexities of contractual situations, common issues, or audit findings
• Collaborates and negotiate with key donor staff, including the AO/AOR/ applicable donor counterparts
• Manages submission of prior approvals, waivers, extensions and all other critical contractual actions
• Advises and communicates with project teams on requirements, timing, status and results of contractual actions
• Ensures compliance with contractual requirements particularly in terms of reporting
• Identifies and reviews components of required financial and programmatic reports for donor submission
• Prepares for, and/or participates in audits.
• Applies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
• Applies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.

• Oversees, at a high level, funds for awards and subawards
• Engages with sub-contractors/grantees to provide capacity building and support
• Reviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delays
• Facilitates work plan and budget development
• Communicates with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial management

• Manages contractual databases including JHU specific (e.g. COEUS, JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP), Jhpiego (e.g. Docu Vantage, CRM) and donor (e.g. Grants.gov Workspace, Grant Solutions, FFATA, SAM.gov)
• Navigates the databases to pull reports and key information for donors etc.
• Works with JHURA and other stakeholders to problem-solve and refine systems
• Manages submission process and maintain quality control
• Communicates proactively with JHU and stakeholders and respond to questions

• Organizes and leads regular and need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff
• Provides onboarding for new staff
• Continuous Improvement
• Manages and refines Standard Operating Procedures (SOPs), manuals, templates, and other CMCD-managed reference materials
• Develops process and system manuals, guides, and reference materials as needed

• Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
• Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego's and JHU's policies and procedures
• Provides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
• Liaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings

• Provides coaching, guidance and mentorship to direct report(s) where needed
• Sets targets and objectives for assigned area and delivers results
• Grows team expertise to align with program and organizational direction while continually looking for ways to provide / enhance the value delivered
• Leads a high-performing team and provides ongoing feedback and performance reviews
• Tracks, monitors and effectively addresses and / or rewards performance of team members
• Manages employees in compliance with all HR policies, procedures, guidelines
• Shares knowledge, information,…