Leasing Administrator

MCB Real Estate (  ) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base.

MCB believes in merit-based employment decisions that provide equal access to all employees and applicants, including ensuring that this access prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Additionally, we are committed to fostering, cultivating, and preserving a workplace culture that respects each individual employee’s contribution to our workplace. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

This employment practice of ensuring equal access applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training.

The Lease Administrator is responsible for abstracting and interpreting commercial lease documents (leases, amendments, subleases), billings, collections and tenant lease compliance matters.

• Set‑up new tenants and update tenant information, status and dates
• Record tenant lease data into MRI software platform
• Track and maintain critical dates, including timely issuance of all notice requirements, from pre‑opening through opening and eventual termination
• Provide analysis of lease terms (co‑tenancy clauses, termination rights, assignments and subleases, landlord and tenant responsibilities, etc.)
• Create and distribute critical date ticklers monthly for tracking dates of lease expirations, option notices and rent increases, to ensure compliance with the terms of the leases
• Set up recovery pools
• Ongoing maintenance of database of lease information and abstracts upon the occurrence of amendments, new locations, expirations, etc.
• Update recurring charges (rents, CAM estimates, etc.)

• Rent variance analysis and rent payment processing to ensure accuracy
• Respond to questions from internal staff and tenants regarding procedures, lease interpretation, billing calculations, and lease compliance issues
• Work with partners/external clients including maintaining lease summaries, recurring payments spreadsheets and pending items reports, and maintaining property lease files according to established standards
• Create and maintain positive client/tenant relationships
• Prepare written correspondence to tenants and clients
• Respond to lease related questions
• Provide regular and frequent status reports to all parties
• Coordinate with the Property Managers for the timely submission of tenant surrender forms and other lease updates prior to running the monthly rent roll
• Prepare and review monthly rent roll reports for accuracy
• Review rental statements and invoices for accuracy, as well as for extra service charges which require verification against the lease

• Ensure tenant compliance with the terms of their leases, including issuing notices to tenants
• Track important lease transaction dates to ensure timely completion
• Issue appropriate notices to tenants per the terms of the lease
• Maintain a master property schedule with critical lease clauses

• Billing/collections of tenant rents
• Billing adjustments as needed and/or as requested by accountant, PM, or AM
• Issue accurate and…