Consultancy – Coordinator

HealthAI is a Geneva-based, not-for-profit organization serving as a trusted implementation partner for governments worldwide. We collaborate with multiple government, public, and private partners to ensure the innovative, safe, and responsible introduction of AI in healthcare systems. Our mission spans high-, middle-, and low-income countries, bridging regulatory frameworks to ensure equitable access to safe AI technologies while maintaining compliance with medical device regulations, data privacy laws, and emerging AI governance frameworks.

HealthAI is seeking a Contractor in Indonesia who will provide country-level stakeholder engagement, coordination, and technical support services to advance HealthAI’s objectives of strengthening national regulatory mechanisms for AI in health and related systems. The Consultancy Agreement is deliverable-based and time-bound. The Contractor shall operate independently and, in alignment with HealthAI and the agreed project methodology, apply their local and regional knowledge and networks to achieve the deliverables set out below.

The Contractor shall implement structured stakeholder engagement activities to advance HealthAI’s objectives within Indonesia.

• Comprehensive mapping of relevant governmental and institutional stakeholders (e.g., Ministry of Health, Medical Device Regulatory Authority, HTA agencies, and other senior-level officials).
• Stakeholder engagement strategy and roadmap, outlining prioritization and engagement approach to strengthen HealthAI’s in-country presence and activities.
• Organization and facilitation of multi-stakeholder meetings (in-person and virtual) and post-meeting follow-up with proper documentation demonstrating overall work progress (i.e., key decisions, action points, recommendations) and engagement with senior-level stakeholders with increased awareness of HealthAI’s work.

The Contractor shall support the coordination and follow-up of country-level capacity strengthening initiatives.

• Confirm the list of appropriate stakeholders for each Capacity-Strengthening session (in-person and online), along with the session timeline.
• Logistical coordination plan for each session, including providing or arranging for translation services where needed, and contributing to context-adapted content.
• Ensure participants complete pre- and post-session assessments.
• Produce a summary report for each in-person or online training session, including key discussion points, Indonesia priorities, recommended next steps, impact measurements and session evaluation.

The Contractor shall support national-level technical implementation aligned with HealthAI’s objectives.

• Milestone-tracking tool reflecting progress in strengthening national regulatory mechanisms.
• Quarterly status updates on technical implementation highlighting implementation status, achievements, risks, bottlenecks, and related mitigation measures.
• Engagement plan and documented outreach to relevant local stakeholders to support contributions to HealthAI’s services.

The Contractor shall support the development of Indonesia
-informed knowledge products with national and global relevance.

• Contribution to drafting, as well as local consultation, co-creation, and validation of different types of structured documents, such as assessment reports and summaries.
• Written contributions reflecting Indonesian perspectives such as Global landscape reports, Scientific articles, Policy briefs, Blogs or technical notes.
• Communication products highlighting HealthAI’s work in Indonesia (e.g., web articles, social media…