Specialist-Administration & Infrastructure

Location: Bengaluru

ROLE PURPOSE & OBJECTIVE

- This role is responsible to prepare budget for the department in coordination with regional teams and responsible for the updation on the progress made.
- This role coordinates submission of fixed assets reconciliation reports of all regions, and get it reviewed with audit & accounts heads at regional and HO level.
- This role serves as Single Point of Contact (SPOC), for all compliance related submission at head office for inspections and audits (rental agreements, TL and S & E Act).
- This role coordinates admin services & user support, ensure service satisfaction by internal users by efficient deployment of services and connectivity.
- Prepare and analyze the spends against budget and update it monthly on the progress made and highlight any exceptions
- Enable empanelment of vendors with strong national presence for site sourcing, material procurement and admin related works (Travel, Accommodation & Assets)
- Ensure periodic review jointly with regional teams and vendors to understand challenges, status and prepare PoA
- Monitor work performance and quality of material of emplaned vendors with PAN India tie-ups, and also ensure healthy relationships of vendors with Regional teams
- Organize meeting with stakeholders and prepare Minutes of meeting.
- Manage database and documents of admin & infra related Agreements, Compliance, vendor agreements, FAMS reports etc.
- Adhere to timelines all official communications & documentations such as contracts, agreements and compliance
- Responsible for all weekly, fortnightly & monthly reports to be shared with different stakeholder to show admin’s report card on business support works.