Executive Business Administrator

Location: Bengaluru

Company Overview

At Wimmer Solutions, we’ve built a reputation for results-driven, innovative, business and technology solutions that help companies execute on their strategic initiatives. We custom tailor our services to fit our clients’ needs from consulting and technology process outsourcing to interim technical talent resourcing.

We’re all about people and community. Since 2002, we have offered technology staffing and managed services for the great Seattle area. We focus on getting to know our clients and candidates to create lasting partnerships and ensure success. Not only do we provide a wide variety of benefits like medical and dental, but we are also committed to inspiring and creating positive change in the world with our community outreach programs.

You will join a large team of professionals who are passionate about their careers as well as their community.

Position Summary:

The Executive Business Administrator will provide high-level administrative support to the Team. This role requires a proactive, detail-oriented individual with exceptional organizational skills and the ability to manage multiple priorities. The ideal candidate will be a strong communicator, capable of handling confidential information with discretion and professionalism.

Key Responsibilities:

- Administrative Support:
Provide comprehensive administrative support, including managing up to 4 separate calendars, scheduling meetings, and coordinating travel arrangements.
- Communication:
Serve as the primary point of contact between Managers and internal/external stakeholders. Draft, review, and manage correspondence and communications.
- Meeting Coordination:
Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure follow-up on action items.
- Project Management:
Assist in the planning and execution of special projects and initiatives. Track progress and ensure timely completion.
- Data Management:
Maintain and organize important documents, records, and reports. Ensure data accuracy and confidentiality.
- Event Planning:
Coordinate and manage events, conferences, and team-building activities.
- Budget Management:
Assist in budget preparation and expense tracking. Ensure compliance with financial policies and procedures.
- Office Management:
Oversee office operations, including supply management and facility maintenance.
- Problem Solving:
Address and resolve administrative issues and challenges as they arise.

Qualifications:

- Education:

Bachelor’s degree in Business Administration, Management, or a related field preferred.

- Experience:

Minimum of 5 years of experience in an executive administrative role, preferably within a large organization.
- Previous Microsoft experience preferred

Skills:

- Proficiency in Microsoft SharePoint and Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to handle sensitive information with discretion.
- Proactive and able to work independently with minimal supervision.
- Strong interpersonal skills and the ability to work effectively with diverse teams.

MORE ABOUT WIMMER SOLUTIONS

Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants.