Executive Assistant

Location: Bengaluru

You’ll be our :
Executive Assistant
You’ll be based at : IBC Knowledge Park, Bengaluru
You’ll be aligned with :
Senior Executive Assistant
You’ll be joining our :
Founder’s office

What you’ll do at Ather
Manage calendar for CEO & CXOs. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, and follow up appropriately.
Follow-up on meetings, action items & share updates. Attend meetings, take notes, follow up on action items from Management Review meetings, etc.
Travel Booking Management for CEO & CXOs:
Coordinate with the admin team for the arrangement of domestic and international travel - booking tickets, accommodation, transport; applying for e-passes, Visa, passport renewal, reimbursements
Manage Expenses & Reimbursement - Collect bills and invoices for travel reimbursement;
Collect tax invoices for end of year submission - Flexi Benefits & tax declaration invoices;
Expense management for external events, board meetings, or any other external vendor meetings at office or hotels.
Provide Support and drive large/small projects to closure:
Coordinate between teams across the organization to execute large/ small projects. Eg:
Program Management
Provide support to admin/ finance or any other internal team to set up large meetings and events across the org or external. Eg:
All Hands time/schedule, Coordinate for investor meetings, PR conferences/ events, etc
Coordinate time with CEO & CXOs for signatures

Here’s what we’re looking for
Email Management, Calendar management, Travel management, Expense Management
Good Verbal & Written Skills with basic knowledge of MS office
Problem solving abilities and ability to build relationships
Should have worked with CXOs previously

What you bring to Ather

Should have at least 5 to 10 years of experience.
No specific educational background mandatory.
The reporting of this role will be to a Senior Executive Assistant and not a CXO directly.