Administrative Assistant

Location: Bengaluru

Job description of Admin.

Administrative Operations Oversight:  Meeting with paragraph team to Supervise tasks, discussion on operational issue, taking follow ups and maintain operational efficiency within the floor.
Coordination and Process Improvement:  Collaborate with departments to streamline operations, enhance organizational effectiveness, and boost overall efficiency.
Document Handling:  Organize company documents, records, and files for easy access and retrieval when required.
Office Supplies and Inventory Management:  Ensure proper stock levels for smooth operations, assist in budgeting, and oversee financial processes.
Compliance and Staff Training:  Uphold company policies, supervise staff, and provide training to maintain standards.
Vendor Relations:  Onboard, manage, and coordinate vendors for smooth services and relationships.
Transport and Cafeteria Management:  Manage employee transport & creating roaster for employees as per shift wise, cafeteria operations, facility logistics, and coordinate food arrangements for shifts. Arrange special meals upon team requests from contracted vendors.
Event

Collaboration:

Work closely with HR to organize corporate events, including accommodations, transportation, and stakeholder arrangements.
Digital Organization:  Maintain digital files, documents, and records for easy retrieval and accessibility.
Meeting Coordination:  Coordinate virtual meetings, webinars, and conference calls to ensure seamless communication and collaboration.
Data Entry and Research:  Perform accurate data entry tasks and gather necessary information through online research for business operations.
Travel Coordination:  Assist in travel arrangements, accommodations, and transportation for employees and stakeholders.
Task Prioritization and Follow-Up:  Coordinate tasks, deadlines, and deliverables to ensure timely completion, following up on action items to meet instructions.
Visitor Management and Office Maintenance:  Welcome visitors, direct them appropriately, manage office hours, ensure sanitation, and collaborate with housekeeping and vendors for administrative tasks.
Room Booking and Scheduling:  Manage meeting and training room bookings, maintain cleanliness, and arrange necessary stationery. Prevent duplicate bookings by coordinating and managing appointments, meetings, and conference room schedules effectively.