Manager – Administration & Facilities

Location: Bengaluru

Hexagon is a Swedish multinational technology company headquartered in Stockholm, Sweden. It is a global leader in measurement technologies, precision positioning and autonomous solutions, helping industries use accurate data to improve productivity, quality, safety and sustainability.

Job Summary
The Admin / Real Estate & facilities Manager will be responsible for managing office administration, facilities, security, cafeteria operations, and real-estate/facility-related activities. The role will ensure a safe, efficient, compliant, and well-maintained workplace while managing internal and external service providers.

Key Responsibilities
Office Administration
Manage day-to-day office administration and facility operations.
Ensure smooth functioning of office infrastructure and employee facilities.
Manage office vendors, service providers, and administrative contracts.
Monitor administrative budgets and operating expenses.
Ensure availability and maintenance of office supplies, equipment, and facilities.
Coordinate office-related events, meetings, and employee activities where required.
Facility Management
Manage building and facility maintenance activities.
Coordinate preventive and corrective maintenance of office infrastructure.
Liaise with landlords, building management, contractors, and service providers.
Monitor facility-related service levels and ensure timely resolution of issues.
Support real-estate-related activities, including office premises and lease-related coordination.
Security
Manage security service providers and security personnel.
Ensure implementation of workplace security procedures.
Monitor access control, visitor management, and security systems.
Coordinate incident reporting and resolution.
Cafeteria
Manage cafeteria operations and cafeteria service providers.
Monitor food quality, hygiene, service levels, and employee feedback.
Coordinate with vendors to ensure compliance with agreed standards.
Qualifications & Experience
Bachelor’s degree in Business Administration, Facility Management, or a related discipline.
12 - 14 years of experience in administration, facilities, workplace management, or real estate operations.
Experience managing vendors and facility-service providers.
Strong knowledge of office administration and facility management.
Good negotiation and stakeholder-management skills.
Strong organizational and problem-solving abilities.
Good communication skills.
Experience managing security and cafeteria operations will be an advantage