Academic Coordinator

Location: Bengaluru

Designation:
Primary Co-ordinator
Department:  Academics
Reporting To:  Vice Principal

Primary Responsibility:
Academic Operations
Coordinate implementation of curriculum, teaching aids, and academic materials provided by the Central Office
Maintain updated records of curriculum versions, circulars, and instructions shared by the Principal
Ensure lesson plans, unit plans, and theme plans are shared with teachers and followed effectively
Monitor teacher preparedness and classroom readiness on a daily basis
Provide regular academic feedback to the Central Office at the end of lesson/unit/theme plans
Plan and submit field trip proposals at the beginning of the academic year for approval
Plan and monitor curriculum delivery as per the Academic Calendar
Conduct curriculum workshops, including support programmes and special education discussions
Observe classes regularly and provide timely, constructive feedback to teachers
Ensure uniformity in lesson plan implementation across sections
Draft and review academic circulars and newsletters
Track academic coverage and effectiveness of support programmes
Monitor and maintain records of remedial and support programmes
Collect and validate information on identified students requiring support
Investigate and verify cases before approving or disapproving referrals
Forward approved referrals to the Special Educator for further action
Conduct parent meetings jointly with the Special Educator and update Centre Head
Monitor student progress and share updates with parents periodically
Ensure student attendance in all remedial sessions
Collect weekly progress reports from the Special Educator and maintain records
Implement and monitor the Children’s Library Programme as per Central Office guidelines
Plan, organize, and coordinate school events such as:
Parent Orientation
PTA & PTM
Field Trips
Sports Day
Annual Concert
Special Events, Competitions & Culminating Activities
Delegate responsibilities to teaching and non-teaching staff for events
Arrange proxy teachers when required
Maintain event records and submit feedback reports to the Principal
Maintain grade-wise records of extracurricular activities
Ensure error-free charts and displays on soft boards
Ensure only parents participate in prize distribution during Sports Day
Support public relations activities and special events of the school

Secondary Responsibility:
Administrative Operations
Maintain and monitor academic and administrative records
Be familiar with teacher duties, roles, and disciplinary procedures
Attend all meetings convened by the Principal unless prior approval is taken
Adhere to reporting timings as per HR policy (before opening and after closing)
Follow and implement all school policies and updates
Conduct monthly inventory checks of teaching aids, lab equipment, and materials
Route all teacher requisitions to stores through the Coordinator
Promote effective and optimal usage of teaching resources
Ensure timely distribution of textbooks and notebooks to students
Coordinate with Admissions to get advance information on new student joinings
Liaise with Admin and Maintenance teams to resolve infrastructure issues
Ensure maintenance entries are updated in the Maintenance Register
Maintain discipline among students and staff
Conduct random checks on attendance, academic records, and ERP entries
Update teachers on ERP codes and processes
Coordinate and attend parent meetings, appointments, and PTMs
Keep parents informed about student progress, health issues, and incidents
Ensure surprise checks and audits are conducted as required
Clarify roles of Main Teacher, Co-Teacher, Floating Teacher, and Subject Teacher
Conduct teacher induction programmes (beginning of year & mid-term joiners)
Conduct refresher trainings on record maintenance and school documentation