Project Management Specialist

Location: Bengaluru

Job Description
Project Manager –Live Events & Experiences

Location:

Bengaluru
Department : IP & Special Projects

Experience:

5–8 Years

About the Role
We are looking for a highly organized, solutions-oriented and execution-focused Project Manager to join the Phase 1 Originals team. This role will lead project management across live entertainment IPs, festivals, musicals and large-scale experiential properties, ensuring seamless coordination, accountability and execution across every stage of the project lifecycle.
The ideal candidate is someone who deeply understands project management methodologies, tools and systems, and can bring structure, accountability and operational clarity into fast-paced, high-pressure creative environments.

While prior experience in events, entertainment or experiential marketing is preferred, we are open to candidates from other industries who possess strong project management expertise and the ability to manage large cross-functional teams and complex workflows.

This role requires someone who can seamlessly coordinate between multiple internal teams, external agencies, partners, vendors and stakeholders while ensuring timelines, deliverables and execution remain on track at every stage. Also requires the ability to thrive in fast-moving, high-pressure live environments where timelines shift rapidly and multiple stakeholders need to be aligned simultaneously.

Key Responsibilities

Project Planning & Management
Lead end-to-end project management across Phase 1 Originals’ IPs including musicals, festivals, events and large-scale live experiences
Build and manage detailed project plans, timelines, trackers and execution roadmaps
Break down projects into actionable tasks, milestones and ownership structures
Define workflows, responsibilities and accountability across teams
Ensure all deliverables are tracked, monitored and completed within timelines
Establish structured systems and processes to improve project efficiency and execution quality

Cross-Functional Coordination
Coordinate daily with multiple internal departments including:
Event Curation
Experiential Design
Sponsorship
Marketing
Content
Design & Branding
Production
Programming & Curation
Ticketing
Operations
Artist & Talent Teams
On-ground Execution Teams
Manage communication and coordination between internal teams and external agencies, vendors and partners
Conduct regular review meetings, status updates and follow-up mechanisms
Ensure smooth alignment across creative, operational and commercial work streams

Stakeholder & Team Management
Manage multiple stakeholders across different stages of the project lifecycle
Ensure seamless communication flow between all project stakeholders
Drive accountability, ownership and alignment across teams
Escalate risks, bottlenecks and delays proactively along with possible solutions
Drive decision-making, prioritization and alignment across teams to ensure projects move forward efficiently
Maintain alignment between creative vision, operational execution and commercial objectives
Process & Systems
Implement structured project management systems and workflows
Build reporting frameworks, trackers, dashboards and review systems
Improve operational efficiency through stronger process management and coordination
Use project management tools effectively to streamline planning, tracking and execution

Execution Oversight
Ensure projects remain on schedule, within scope and execution-ready at all times
Support and oversee on-ground execution during live events and festivals when required
Anticipate operational challenges and proactively problem-solve in real time
Maintain calm, efficiency and leadership in high-pressure environments
Ensure seamless coordination between all teams during live execution phases

Required…