Job Description & How to Apply Below
Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we're looking for exceptional talent to reimagine the way the world works.
Inventory Manager – High Value Devices
Function: Operations – Asset & Inventory Control
Inventory Type: High-Value Electronic Assets
Tools Used: Manual Registers & Google Sheets
Work Mode: On-site
Role Overview
The Inventory Manager will be responsible for end-to-end custody, tracking, and reconciliation of high-value inventory, primarily iPhones and related accessories such as SD cards and card readers. This role demands strict control, zero tolerance for mismatches, and complete documentation discipline.
No inventory movement is allowed without entries, and physical stock must always tally with records.
Shifts - 4:30 am to 2 pm & 4 pm to 1:30 am
Key Responsibilities
High-Value Inventory Ownership
Take complete ownership of high-value devices and accessories.
Ensure serial-number–level tracking for all devices.
Maintain zero loss and zero undocumented movement.
Inward Inventory Management (IT → Inventory)
Receive devices and accessories from the IT team.
Verify:
Quantity
Serial numbers
Physical condition
Record all inward movements immediately in:
Manual registers
Google Sheets
Escalate any mismatch, damage, or discrepancy without delay.
Outward Inventory Management (Inventory ↔ Field Ops)
Hand over inventory from:
Inventory to Field Ops (FO)
Field Ops back to Inventory
Ensure no item goes out without prior entry.
Capture details including:
Item name and serial number
FO name /
Date and time of handover
Expected return date
Avoid all verbal or informal handovers.
Returns, Reconciliation & Control
Receive returned inventory and re-verify serial numbers and condition.
Update return entries on the same day.
Perform daily reconciliation between:
Physical stock
Google Sheets
Items with Field Ops
Track overdue or missing items and follow up proactively.
Documentation & Audit Readiness
Maintain clean, structured Google Sheets trackers.
Ensure inventory area access is controlled.
Support audits and internal checks as required.
Maintain high compliance standards for asset handling.
Skills & Requirements
Mandatory
Experience handling high-value inventory or assets.
Strong working knowledge of Google Sheets (filters, basic formulas).
Experience with manual inventory registers.
High attention to detail and accuracy.
Preferred
Background in inventory, warehouse, logistics, or operations.
Experience managing electronic devices or serialized assets.
Key Traits
Strong ownership and accountability
Process-driven with a zero-error mindset
High integrity and discipline
Comfortable working under strict controls
Performance Metrics
100% match between physical inventory and records
Zero undocumented inventory movement
Zero asset loss due to process lapses
Timely reconciliation and reporting
Our Values
Empathy, Trust & Candor We put ourselves in the shoes of our colleagues and customers and don't shy away from uncomfortable conversations, instead building trust through honest and direct feedback.
Bias for Action We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it's OK to be wrong, so long as we learn from our mistakes and course correct!
Always Be Learning We're a curious bunch, and with AI transforming our workplace we encourage everyone to learn from each other, compounding our knowledge and experience to help us change an entire industry.
Act Like an Owner We work long, hard, and smart, building products that delight our users and drive growth. Your ability to impact Instawork is limited only by your courage and conviction, not your job description.
About Instawork
Founded in 2015, Instawork is the nation's leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled…
Position Requirements
10+ Years
work experience
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