HR Administrative AssistantPayroll Clerk

We are seeking a proactive and organized Human Resources Administrative Assistant / Payroll Clerk to support our growing construction workforce. This role provides essential administrative and coordination support across recruiting, onboarding, payroll preparation, training logistics, and employee record management, with a strong emphasis on accuracy, organization, and compliance.

The position works closely with the Human Resources Director to support HRIS, timekeeping, benefits administration tasks, workforce programs, and documentation, while assisting with recruiting and training coordination to support skilled trades hiring and employee development.

This position is designed as an administrative support role with potential for expanded responsibilities over time, contingent on performance, training, and business needs.

• Maintain accurate and compliant employee personnel files (paper and electronic), including filing, scanning, document organization, and record retention.
• Support HRIS, ATS, and payroll systems through accurate data entry, updates, reporting, and document tracking.
• Collect, review, and verify weekly employee timecards; follow up with supervisors to resolve missing or inaccurate entries.
• Assist with weekly payroll preparation, audits, corrections, and payroll documentation under HR Director review and approval.
• Track employee attendance, absences, and leave usage to ensure accurate payroll and HRIS records and timely escalation of discrepancies.
• Coordinate onboarding and offboarding activities, including scheduling, paperwork preparation, checklist tracking, and follow‑up.
• Coordinate pre‑employment screening activities, including background checks, drug testing, employment verification, and reference checks, in accordance with company policy.
• Prepare and process Verification of Employment & Salary (VOES) requests, ensuring proper
  
  LV authorization, accuracy, confidentiality, and record retention.
• Provide administrative support for benefits administration, including enrollment data entry, eligibility tracking, life‑event documentation, and open enrollment support.
• Assist with recruiting coordination, including interview scheduling, candidate communication, job fairs, apprenticeship events, and applicant tracking.
• Support coordination and communication related to H-2B visa workers and apprenticeship programs through scheduling, documentation tracking, and onboarding assistance.
• Serve as a point of contact for routine HR and payroll inquiries, escalating compliance‑related or non‑standard matters to the Human Resources Director.
• Maintain calendars, compliance trackers, audit documentation, and perform additional administrative duties and special projects as assigned.

• Associate’s degree in human resources, business administration, or a related field preferred; equivalent combination of education and relevant administrative experience will be considered.
• Minimum of 2 years of administrative experience
  , preferably supporting HR, payroll, or office operations.
• Strong attention to detail and ability to handle confidential employee, payroll, and benefit information.
• Proficiency with Microsoft Office and the ability to learn HRIS, ATS, and payroll systems.
• Experience maintaining employee personnel records in compliance with record‑retention and confidentiality standards.
• Effective written and verbal communication skills with employees, supervisors, and external partners.
• Strong organizational and time‑management skills with the ability to meet weekly payroll and compliance deadlines.
• Experience supporting construction, field‑based, or regulated work forces; exposure to benefits administration, recruiting support, or H-2B/apprenticeship programs preferred.
• Valid driver’s license and ability to travel locally to job sites, career fairs, and training locations.
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Work Environment & Physical Demands

The physical demands

IDAD described here represent those that must tswv be met by an employee, with or without reasonable accommodation, to successfully perform the essential functions of this job.

• Primarily office‑based role in a construction and field‑support environment with…