Finance Accountant - Deputy Treasurer

Serve as support staff to the Finance Department focusing on general ledger fund accounting, day‑to‑day accounts payable processing, and bank deposits. Assist with month‑end closing, financial statements, budget preparation, and maintenance of capital asset records.

Work under the direct supervision of the Finance Director and general supervision of the City Treasurer and City Clerk to complete assigned duties accurately, timely and according to targeted deadlines.

• Pay vendors, consultants, and contractual obligations upon verification of the Department Heads. Verify account codes for proper assignment of budgeted expenditures. Maintain electronic vendor files and prepare and process 1099s.
• Process invoices and purchase orders on behalf of the Administrator, Finance Director, and CDA Director. Research and resolve invoice discrepancies, reconcile vendor statements, correspond with vendors and respond to accounts payable inquiries.
• Manage the accounts payable check runs and create a summarized batch listing for the council packet.
• Process electronic payments, ACH payments and online payments to vendors.

• Process, maintain, and reconcile monthly Capital Asset Records and depreciation schedules.

• Assist with monthly fund account balance reconciliations. Oversee the activity in Stormwater, Streetlight, CDA and UW funds.
• Assist with updating
  
  IF worksheets, Municipal Report Form C and other forms required by the State or other fiscal agents.

• Responsible for inspecting and reconciling the Special Revenue fund account balances.
• Participate, prepare and enter in the annual budget process.
• Responsible for entering journal entries and budget amendments on a regular basis to reflect ongoing account activities.
• Prepare returns for State agencies such as unclaimed property, and room tax report.
• Assist with maintaining and coordinating the chart of accounts across the organization.
• Assist with computing and allocating facility insurance costs per department, utility, or component unit.
• Assist with the preparation of accounts receivable invoices, follow up with past due notices and submit account collections.

• Responsible for pertinent year‑end journal entries/adjustments and provide relevant documents to City auditors.
• Reconcile and prepare the of revenue and expenditures for S.E.S.A. and SEFA Awards.
• The monthly maintenance, balancing and documenting of various balance sheet accounts and capital assets for general fund and other fund accounts.

• Gather and maintain special assessment records, collections, name/address changes and calculation information to assist with preparation of the City’s tax roll. Keep a compilation list for inclusion on the tax roll. Answer questions on special assessments, taxes, and property valuations.
• Keep records on late lottery credit claims.

• Serve as the secondary collection point for all monies of the City including utility payments, pet and other licenses, property tax collections, and all other monies collected by the City.
• Perform and record bank transfers for electronic payments.
• Deliver daily deposits to financial institutions for all funds.
• Serve as a secondary point of contact for internal customers and secondary for external customers in person, via email or telephone conversations.

• All other duties as assigned by the Finance Director.
• Be sworn as a Deputy Treasurer.
• Provide backup for the City Treasurer.
• Notary Public Commission and recertification every 5 years.
• Assistance with the administration, reporting and submission of federal and state grant programs.
• Assist with basic voter registration.

• Proficient with computers, multiple accounting software systems, and Microsoft Office Suite.
• Detail‑oriented with the ability to work in a fast‑paced environment with minimal errors.
• Skilled in the operation of office tools and equipment.
• Able to meet and assist the public, communicate effectively and in writing, follow oral and written instructions, meet deadlines, work under pressure and/or frequent…