Club Secretary

Essential

• Previous experience within football administration, ideally at a professional football club.
• Excellent understanding of FA, EFL and FIFA regulations and registration processes.
• Experience using football administration systems such as FCH, TMS and/or iFAS.
• Excellent organisational skills with the ability to manage multiple deadlines.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Strong IT skills, including Microsoft Office.
• Ability to work flexibly, including evenings, weekends and matchdays.

Desirable

• Experience working across First Team, Academy and Women's football operations.
• Knowledge of football disciplinary procedures.
• Experience coordinating football logistics and matchday operations.
• Full UK driving licence.

Key Responsibilities

Football Administration

• Support the General Manager with the administration of first team player transfers, loans, registrations and contract documentation.
• Manage all player registrations and associated administration for the First Team, Academy and London Bees.
• Maintain accurate player records using relevant football administration systems, including FIFA Clearing House, FIFA TMS and iFAS.
• Process international call-ups where required.
• Act as the Club's primary point of contact for player agents on administrative matters.

Governing Body Compliance

• Act as the primary liaison with governing bodies including the EFL, FA, FIFA and other relevant organisations.
• Ensure compliance with all competition rules, regulations and registration deadlines.
• Monitor regulatory changes and advise the General Manager on operational implications.
• Administer disciplinary matters, including player suspensions, fines and correspondence with governing bodies.

Match Administration

• Coordinate all home and away fixture confirmations for the First Team, Academy and London Bees.
• Prepare and submit all required match reports through FAS and iFAS systems.
• Manage kit colour submissions for First Team, Academy and London Bees fixtures. li>
• Coordinate matchday guest lists and communicate relevant matchday information to clubs and stakeholders.
• Provide matchday operational oversight for First Team and London Bees fixtures.
• Attend and operationally manage London Bees home fixtures.

Football Operations

• Support the planning and coordination of first team travel and logistics.
• Coordinate pre-season fixture administration, agreements and liaison with opposition clubs.
• Process Football Operations purchase orders and liaise with the Club's finance department regarding football operational expenditure.
• Manage relationships with external Football Operations suppliers.
• Coordinate requests from external scouts and oversee home scout attendance.

Communication & Stakeholder Management

• Build and maintain strong working relationships with governing bodies, clubs, player agents and external stakeholders.
• Work collaboratively with the Football Operations, Academy, Women's and Finance departments to ensure efficient operational delivery.
• Support the General Manager with wider Football Operations administrative projects as required.