Finance Administrator and Responsibilities

Updated:
Jun 13, 2025 - The Finance Administrator manages day-to-day bookkeeping, processes monthly journals, and ensures accurate VAT returns and HMRC payments. Maintains tight control over debts, oversees supplier payments, and monitors financial records for accuracy. Handles month-end billing, responds to client queries, and produces financial reports for effective decision-making.

• Invoice Processing:
  Maintaining the processing of invoices for Barnsley Schools from invoice receipt, approval, opening for payment, and release of funds.
• Invoice Processing:
  Engaged in aspects of processing supplier invoices.
• Investigation:
  Investigating all invoice queries.
• Stakeholder Liaison:
  Liaising with internal stakeholders (managers, accounts payable, finance colleagues).
• Supplier Liaison:
  Liaising with external suppliers to provide payment updates and fix processing issues.
• Reporting:
  Providing regular updates to the line manager and other managers on processing progress.
• Payment Handling:
  Preparing payment requests and ensured timely payment of suppliers.
• Data Entry:
  Updating trackers with invoice values and reference numbers.
• Transaction Processing:
  Maintaining the system for processing colleague credit card transactions, ensuring correct VAT recovery and coding of expenses to the correct contract.
• Receipt Management:
  Liaising with engineers and other p-card holders to obtain receipts and other information.
• Portal Maintenance:
  Maintaining the online processing portal scanning and uploading invoices.
• Query Resolution:
  Resolving queries via email and phone.
• Invoice Creation:
  Preparing client invoices – Raising client invoices on SAP for completed works following instruction by Commercial/Finance colleagues.
• Financial Support:
  Supporting the Finance Manager - During month's end, supporting the Finance Manager with details of the costs during the month, analysis of SAP, ad-hoc queries, and requests.

• Proposal Review:
  Reviews sales proposals and verifies accuracy alongside standard operating procedures.
• Data Entry:
  Enters consumer, sale, and financing information.
• Credit Analysis:
  Obtains and analyzes consumer credit history.
• Payment Processing:
  Obtains and processes required down payments via credit cards, checks, and cash.
• Contract Management:
  Prioritizes efficient processing and printing of sales contracts.
• Data Protection:
  Protects sensitive consumer information and follows Welk Personally Identifiable Information guidelines.
• Contract Execution:
  Ensures contracts are executed accurately and timely and audits all personally prepared documents.
• Team
  
  Collaboration:
  
  Collaborates with other onsite department team members.
• Problem Analysis:
  Analyzes and communicates challenges and questions to the management team.
• Stakeholder Management:
  Balances competing stakeholder expectations and demands.
• Process Improvement:
  Proposes ways to improve the team’s process efficiencies.
• Payroll Entry:
  Inputs hours for monthly payroll for 100 care staff on Sage 50.
• Payment Processing:
  Processes overtime and statutory payments.
• Communication:
  Promptly responds to emails and deals with payroll queries.
• Stakeholder Liaison:
  Liaises with the care homes regarding any anomalies.
• Payment Reconciliation:
  Reconciles payments received against invoices raised.
• Procurement:
  Raises POs in a timely fashion.
• Invoice Management:
  Cross-references invoices received for payment with the POs raised.
• Query Resolution:
  Deals with all incoming queries from the various care home locations.

• Legal Assistance:
  Assists with Legal Matter Management.
• Instruction Development:
  Assists with the creation of…