Construction Contracts Administrator

Position Overview

Pike Industries, Inc., a subsidiary and integral part of CRH, is a leading Highway Contractor and the largest producer of Hot Mix Asphalt and Construction Aggregates in New England. Pike has experienced continual growth over the years and currently employs nearly 1,000 people throughout NH, ME and VT. The dedication, knowledge, and quality workmanship of our employees is what makes the company such a great success.

If you’re looking for a challenging career at a company that will reward your efforts, look no further. Take the first step and apply for an exciting opportunity to gain top notch industry experience and pave the road to your success. All Roads Lead Here!

• Drives Results :
  Consistently achieving results, even under tough circumstances.
• Cultivates Innovation :
  Creating new and better ways for the organizations to be successful.
• Attracts & Develops Talent :
  Attracting and selecting the best talent to meeting current and future business needs. Developing people to meet both their career goals and the organization’s goals.
• Collaborates :
  Building partnerships and working collaboratively with others to meet shares objectives.
• Business Insight :
  Applying knowledge of business and the marketplace to advance the organization’s goals.
• Courage :
  Stepping up to address difficult issues, saying what needs to be said.
• Being Resilient :
  Rebounding from setbacks and adversity when facing difficult situations.
• Customer Focus :
  Building strong customer relations and delivering customer-centric solutions.
• Builds Effective Teams :
  Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals.

Assist Contract Manager with:

• Review of bid/contract specifications and execute as required
  • Bonds, insurance certificates, certifications, payrolls, etc.
  • DOT & municipal prequalification preparation
• Setup projects & CO’s in accounting software.
• Setup project quotes in Apex
• Assist in executing subcontracts and verify Masters, insurance and indemnity agreements. Forward agreements to appropriate agency for subcontract approval with required state support documentation.
• Compliance tracking for subcontractor expired insurance coverage.
• Review/post accounting items prepared/keyed by Contract Assistants. AP, Billing, MS Change Forms, Credit/Rebills, Etc..
• Review P&Ls for progress updates.
• Assist field with lease reoccurring payment setup and reconciliation as required
• Bid bond and B&P bond reporting
• Prepare subcontractor payments, retainage and prompt pay reporting. Relay any credit balances with subs to Maine Contracts department.
• Coordinate DOT Audits where required and follow up on any discrepancies or missing documents.
• Assist with external/internal audit documentation collection and compliance
• Follow up on material certifications required for jobs on both Pike and subcontractor items. Prep in ICX when applicable
• Track and prepare BABA Certifications
• Monitor Asphalt Price Adjustments and track against progress billings. Maintain tracking spreadsheet
• Verify final quantity payments with project managers and subcontractors for job finals and complete all required close out documents.
• Assist with month end processes
• Set up job files and maintain as job progresses.
• Other items as necessary

• Display a professional and courteous attitude to co-workers, supervisors, and the general public at all times.
• Must be willing to travel and work away from home when required.
• Report to the assigned job site in uniform and ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Environmental, Health & Safety Manual.
• Strict adherence to Pike policies and procedures as outlined in the Employee Manual.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Bachelor’s degree or equivalent from four-year college plus minimum two years of related experience and/or training; or…