Payroll Supervisor

Reporting to the Accounting Manager, the Accounting & Payroll Supervisor provides support to the overall business but more specifically is a key member of the accounting team, providing financial support to the business in areas of payables, payroll, forecasting and program management.

Key Responsibilities & Accountabilities:
The following is not intended to be a comprehensive list of the essential functions of the Accounting & Payroll Supervisor position, but rather a general description of some of the requirements necessary to carry out the duties and responsibilities of this position. The Accounting & Payroll Supervisor must be able to perform the following tasks, among others:

Manages the timely and accurate processing of the bi-weekly full cycle payroll

Enters all payroll information daily in appropriate software, making note of potential pay discrepancies and maintaining employee time data

Develops audit and internal control processes for payroll processing

Reviews internal reports and reports from payroll provider for accuracy and reasonableness

Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) to ensure accuracy and adherence to procedures prior to processing

Works with payroll provider to ensure compliance with all relevant legislative requirement

Communicates with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deduction

Assist with WSIB compliance and reporting; reviews payroll records to ensure remitted accurately

Maintains a wide variety of payroll information, files and records in written and electronic formats for the purpose of processing payroll deductions or garnishments and payroll audits

Reconciles and reviews payroll to ensure accuracy of earnings and deductions, including reviewing codes to ensure taxable benefits recognized correctly and Pension and RRSP contributions are calculated properly

Provides Journal Entries for each pay and accruals

Ensures payroll compliance to Collective Bargaining Agreements

Prepares ad hoc, periodic and annual reports as required

Enters and processes purchase order through internal accounting software

Prepares accounts payable invoices for responsible manager approval and payment

Performs monthly reconciliations of vendor statements

Reviews and processes expense claims for reimbursement

Processes petty cash reimbursements

Processes and reconciles inbound and outbound manual cheques

Updates and maintains vendor and supplier files

Prepares projections as required by local, regional and corporate management for forecasting purposes

Assists in ensuring the operation is compliant with all laws, regulations and standards applicable including both client and company policies and procedures

Identify and recommend new ways to save money by streamlining business processes

Works with staff and management to monitor system performance through business reports

Assists with the develop standard operating procedures geared to ensure consistency and that service meets contract requirements and corporate policy and are documented properly

Assists in the recruitment, selection, training, coaching and supervision of staff

Communicates clearly and provides support to help staff accomplish assigned objectives

Monitors attendance and absenteeism

Addresses human resource issues promptly, accordingly and following the principles of progressive discipline where appropriate, emphasizing corrective actions to improve individual performance

Determines whether to discipline and apply discipline, including suspensions and terminations, according to company policy

Participates in and advises management regarding labour relations strategies and relationships

Represents Company in grievance procedure

Maintains a professional demeanor and appearance a providing consistent example to operations staff

Respects and maintains the confidentiality of all payroll records, employee records, business records, client and customer information, data and other information not otherwise available to the public.

Assists with periodic cycle count of parts inventory

Supports other departments (e.g. Maintenance, Operations, Human Resources, Health & Safety) with various duties including special projects and providing back-up when required

Maintains a safe work area and a focus on safety to reduce the opportunity for injury to self or other employees

Demonstrates regular and consistent attendance and punctuality in compliance with the company…