Adult Services Administrative Assistant Job Barrie area,Ontario Canada,Administrative/Clerical

Position: Adult Services Administrative Assistant #512-2026-27

Adult Services Administrative Assistant

Internal/External #

Full-Time, 35 hours/week, 1 Year Contract

Location

Barrie, ON

Reason for Recruitment

Temporary Replacement

Unionized Position

OPSEU Local 355

Compensation

$25.41-$28.54 per hour and $46,251-$51,949 annually

About Catulpa Community Support Services/Who Are We?

Catulpa Community Support Services is a FOCUS-accredited social services agency providing community supports to children, youth, adults, and families with special or unique needs.

In 2023 Catulpa celebrated our 50th anniversary and we continue to lead and evolve. We are proud to be a uniquely positioned case management agency with a life‑spanning spectrum of programs and services.

Land Acknowledgment

Catulpa acknowledges that it is situated on the traditional land of the Anishinaabe people. The Anishinaabeg include the Ojibwe, Odawa and Pottawatomi Nations, collectively known as the 3 Fires Confederacy. It should be noted that the Wendat and the Haudenosaunee Nations have also walked on this territory over time.

Purpose of Position

Performs a lead role in administrative functions related to adult programs, including referrals, file management, reporting, etc. and provides administrative support to the Director/Supervisor and Staff of the Adult Programs.

Statement of Major Responsibilities

To establish and maintain a tracking/filing system for follow‑up with persons served to ensure that documentation is complete

To assist the Director, Supervisor and staff members with data systems and computer applications, being a resource to those needing support

To complete administrative duties including room bookings, scheduling of meetings, creating business correspondence, maintaining office supplies, assisting with organizing and registrations for training events

To attend meetings, prepare agendas, take notes, complete minutes and ensure follow‑up on items as required

To complete data entry tasks consistent with agency practice contributing to the agency records management process to ensure an organized and accurate electronic record is maintained

To provide reports to the Director/Supervisor for Monitoring purposes and funder reporting requirements

To provide telephone coverage and support where needed by responding in a professional manner to inquiries related to the Services

To complete Serious Occurrence reporting and follow up according to Ministry Guidelines.

To liaise with staff, agencies, clients and their families, and the public

To participate in supervision and performance appraisal meetings

To adhere to all agency standards, policies, and procedures, demonstrating knowledge and skill in decision making and problem solving, and participating as a team member

To provide a welcoming, professional working environment, respecting the values, culture and beliefs of staff, persons served, and their families

To assist the Manager and staff members with data systems and computer applications, being a resource to those needing direction

To assist with the organization and registration of training events

To schedule space

To be aware of and adhere to Health & Safety Policy Rules and Regulations

To perform other related duties as assigned

What We Offer

Paid sick days, 2 float days, and 11 statutory holidays
Hybrid work environment where eligible staff can apply to work from an approved home location for up to 50% of their work time
Access to an EAP Program that offer mental health supports, resources and more
Continuous professional development opportunities to support career growth
A supportive and collaborative team culture that includes a number of committees with staff from a variety of departments who work together on projects and processes that enhance our culture of inclusion

Qualifications

Education and Experience Level

Proven ability to be provide administrative support in a professional and efficient manner; minimum one-year general office experience
Proficient in the use of Microsoft Office
1-2 years relevant post-secondary education

Knowledge and Skills

Understanding and knowledge of the service delivery system for Simcoe County
Discretion, tact, and courtesy, in relation to colleagues, clients, and the handling of…