Sales Office Administrator

Location: The Blue Mountains

Nestled between the shores of Georgian Bay and the Niagara Escarpment, Lora Bay, provides the perfect setting for golf. The lush green fairways, with tee decks ranging from 5,100 to 7,100 yards, are expertly designed to incorporate the natural terrain, providing spectacular views while challenging players of all levels.

We provide our team members with an opportunity to gather tools they need to succeed in their careers. Whether you are a veteran hospitality professional, just embarking on your hospitality career, or looking for seasonal employment our supportive management team will ensure a sense of belonging and will value your participation and opinions to enable both individual and team success. Are you ready to take part in making memorable days on the bay?

All companies under the Great Gulf Group umbrella are united by one simple goal: the pursuit of greatness. It’s achieved every day through the passion and dedication of our people. If you’re excited to build meaningful solutions and make an impact, we’d love to hear from you!

Great Gulf is looking for a part-time Sales Office Administrator to join our team in our Thornbury, ON location.

Are you reliable, personable, and organized? This role is ideal for someone who enjoys providing excellent customer service, is detail-oriented, and takes pride in creating a welcoming and professional experience as the first point of contact for new home buyers.

The Sales Office Administrator is responsible for coordinating sales office administration and procedures. The mandate of this role is to ensure the smooth day-to-day operation of the sales office while supporting the sales team in their daily activities.

Key Responsibilities

Open and close the sales office each day during business hours

Maintain and manage the reception desk, including greeting visitors, answering phone calls, checking voicemail messages, and managing the reception email inbox

Prepare legal documents related to the purchase and sale of residential homes

Maintain and organize both manual and digital filing systems for sales logs and customer files

Create, compile, and distribute detailed weekly sales reports to Head Office, low-rise builders, and lawyers using MS Office and Excel

Respond to purchaser inquiries and address general questions about potential home purchases

Monitor purchaser payments to ensure they are submitted on time and follow up on outstanding balances

Monitor and maintain inventory of supplies for the sales office and model home, and report low inventory to Head Office

Assist team members with requests and help train new employees on office procedures

Perform other duties as assigned by the Sales Manager and Sales Representative

Education, Experience, And Qualifications

High school diploma required

1-3 years of customer service experience

Real estate experience is considered an asset, but not required

Administrative experience is preferred, but not required

Strong verbal and written communication skills in English

Exceptional customer service skills with a professional and friendly approach

Ability to work independently with minimal supervision

Strong initiative, problem-solving skills, and sound decision-making within the scope of the role

Demonstrated ability to prioritize tasks while maintaining strong attention to detail

Proficiency in Microsoft Office (Outlook, Word, Excel); experience with Docu Sign is an asset but not required

We’re embracing AI across our business. You don’t need to be an expert, but curiosity and hands-on experience with AI tools will be viewed as a real plus

Work Arrangement

This is a part-time position based at our Lora Bay sales office, with shifts scheduled for weekends and one weekday per week during regular sales office hours

Compensation

Pay Range: $20.00 - $24.00 per hour

Vacancy Status

New Vacancy

Why Join Great Gulf?

Opportunity to work for a leading real estate development company

Exciting projects and challenging opportunities to develop high-profile residential, commercial, and mixed-use developments.

Competitive salary

Dynamic and collaborative work environment

Commitment to sustainability and social responsibility

Great Gulf Group of Companies is…