Human Resources Coordinator

Location: Bradford West Gwillimbury

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What we offer:

At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

Group

Summary:

The Mechatronics, Mirrors and Lighting group specializes in automotive technologies that are driving the future of mobility. Combining a deep systems knowledge to develop unique vehicle access experiences, intelligent visions systems and advanced automotive lighting technologies, MML's expertise light the path to innovation, safety and styling.

Job Responsibilities:

First point of contact for employee inquiries, redirecting to senior team members as required

Responsible for providing administrative support to the Human Resources Department Assist with the planning of social events and complete administrative activities for social initiatives (preparing letters, gift cards, sorting and distributing of company gifts)
Provide administrative support to the Health, Safety and Environmental Specialist Update and maintain Dortec communication boards, Magna Now, MyLife App, Newsletter and Health, Safety and Environmental communication areas. Ensure all communication is up-to-date, consistent, and presented in a manner that supports the Dortec and Magna branding.

Create communication postings, posters, etc. as required

Assist with Monthly Employee Communication Meetings (such as scheduling, and completing meeting minutes)
Assist with the administrative functions of Magna’s Service Award Program through sorting and distributing gifts, yearbooks and creating certificates

Assist with the administrative functions of Magna’s Retirement Program Ensure all job descriptions are updated and signed off by employees on an annual basis

Ensure all hourly performance reviews are completed through Workday Assist in updating of Human Resources documents on the document control system

Assist in Time and Attendance auditing and pay adjustments for bi-weekly payroll

Act as an advisor to employees regarding the Short-Term Absence process as well as complete employer documents and conduct follow-up communication with employees, the benefits provider, supervisors and HR as required

Update and maintain employee records within the HRIS (Workday) – i.e. processing pay changes, updating contact information etc.

Call employees as requested by their supervisor to notify them of work shortages, vacation approvals etc.

Ensure shop floor visibility and coverage for all shifts as required

Promote positive Employee Relations and assist with responsibilities such as updating company policies, procedures and responding to employee inquiries in a timely manner

Maintains a professional customer service-oriented manner and supports the corporate image as per Company and Departmental objectives and policies.

Assist with temporary direct labour staffing and all recruitment activities (i.e. posting jobs, screening candidates, administering written assessments)
Coordinate Monthly Coffee Chat, including meeting minutes preparation and distribution

Prepare and conduct New Employee Orientation materials/packages as required

Administer Training notifications and updating the Training Database Maintain physical employee files through regular filing

Support the Magna Employee Charter principles and ensure fair and equitable treatment of all employees

Maintain strict confidentiality of all information obtained, written or…