Office Administrator

Annual Salary Range – $50,000 - $55,000 CAD

Looking to grow your career in a supportive, professional environment? Pinchin is hiring an Office Administrator for our Barrie, ON office.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking an Office Administrator to join our team in Barrie, ON
. This position reports to the Operations Manager.

Reporting to the Operations Manager, the Office Administrator is responsible for coordinating efficient administrative and office support services to ensure the smooth operation of our Barrie office. This role provides day-to-day support to multiple service lines and serves as a key point of contact for staff, clients, and visitors.

This is an in-person role, and the successful candidate is expected to be present in the office to effectively support staff, collaborate with teams, and contribute to a positive and well-organized workplace environment.

• Support project administration, including opening files, preparing invoices, initiating project documentation, and coordinating project close-outs.
• Ensure client deliverables are accurately formatted and all required quality documentation is completed.
• Coordinate the assembly and timely delivery of reports, proposals, and other client-facing documents.
• Assist with the preparation and processing of technical reports, assessments, and proposals.
• Manage office invoicing and billing activities.
• Enter, maintain, and update project information within Pinchin's project management software.
• Support project coordination activities, including scheduling and administrative tracking.
• Coordinate new employee onboarding documentation in collaboration with People & Culture and Head Office.
• Assist with meeting coordination, including scheduling, preparation of materials, and meeting minutes as required.
• Support company-wide initiatives and act as a liaison between local teams and corporate departments.
• Maintain office supplies, equipment, and general office organization.
• Foster a professional, welcoming, and collaborative office environment for employees, clients, and visitors.

The ideal candidate is highly organized, detail-oriented, and proactive, with a strong customer service mindset. They enjoy supporting teams, managing multiple priorities, and contributing to a positive workplace culture.

• Diploma or degree in Business Administration, Office Administration, or a related field is considered an asset.
• Previous experience in an administrative, office coordination, or office support role.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities, with the capacity to balance competing priorities.
• Strong interpersonal skills and a collaborative, service-focused approach.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently while supporting multiple teams and service lines.

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Pay ranges are listed as required by law. Final compensation reflects each candidate’s…