Administrative Assistant

Position: Administrative Assistant (Contract) (68-26)
ADMINISTRATIVE ASSISTANT FOR WALK IN CLINIC (CONTRACT) (68-26)

Job Status:
Contract until September 2027 (Vacancy)

Hours of Work: 35 hours per week

Competition #: 68-26

Base office:
Bracebridge and Huntsville as follows:

Huntsville Walk-In Clinic:
Monday & Thursday (12pm to 8pm)

Bracebridge Walk-In Clinic:
Wednesday (12pm to 8pm)

Bracebridge:
Tuesday & Friday (8:30pm to 4:30pm)

Purpose of the Position:
The Administrative Assistant is responsible for organizing, coordinating, and monitoring all non-clinical operations of designated programs under the direction of the Senior Manager or delegate; provide reception activities including coordinating communication between the team members and consumers; assist consumers, their families and agencies with general inquiries; maintain accounting and budget records for various purposes within the programs; and operate the management information system.

The Administrative Assistant will provide confidential clerical support services to the clinical staff, program coordinators, administration, managers, and directors of Canadian Mental Health Association, Muskoka-Parry Sound Branch and its programs.

This position will also be supporting CMHA’s Walk-In Clinics at both Huntsville and Bracebridge locations. The clinic offers walk-in therapy appointments for individuals seeking mental health support. These walk-in clinics offer a much-needed service within our communities, as the demand for mental health services continues to rise.

Education and

Qualifications:

A community college diploma in secretarial science or OSSD with several years of experience in a related field

Excellent computer/data processing skills (Windows, Word, Excel, management information systems)

Ability to type from copy, audio recordings, or other sources

Experience working with electronic health records

Exceptional telephone and customer service experience and skills

A strong commitment to the rights of individuals with addiction and severe mental illness

Excellent communication, organizational, filing and scheduling skills

Experience multi-tasking and coping with competing demands

Ability to work autonomously as well as cooperatively within a team environment in a rural setting

Excellent communication, organization and interpersonal skills

Working knowledge of Microsoft Windows, the Internet, and data management software

Ability to use and learn new technology (computers, software programs, phones, printers/scanners, alarm/security systems, etc.)

A willingness to serve clients within the communities of the District of Muskoka and Parry Sound

A valid Ontario G or G2 driver’s license, a safe and reliable means of transportation, and appropriate insurance for work purposes on your vehicle with a minimum of $1,000,000 in liability coverage.

Bilingual in French/English language considered an asset

Work schedule may include days/evenings/weekends and statutory holidays.

Salary scale:
$25.12 to $27.69 per hour commensurate with qualifications and experience

Benefits include:

Optional enrollment in a Registered Retirement plan with HOOPP where contributions start on date of hire.

Canadian Mental Health Association Muskoka – Parry Sound (CMHAMPS) is an equal opportunity employer, and we value the importance of diversity, dignity and worth of every individual in the workplace.

Qualified consumers/survivors and/or family members are encouraged to apply

We retain all applications submitted for one year after the closing date of this posting for consideration in any future postings.

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If you are contacted regarding a job opportunity, please let us know prior to the interview if you require accommodation.

We thank all applicants but only those selected for an interview will be contacted.